Office Administrator

Office Administrator

Location: San Mateo, CA (In Person)

Reports to: CEO and VP of Finance

Company: Bedrock Data

About Bedrock

Data is moving faster than security can keep up, fragmented across clouds, SaaS apps, and AI systems, without the context teams need to protect it. Bedrock Data built the industry's first Metadata Lake to solve this: a living map of all your data that shows what it is, where it lives, who's using it, and how sensitive it is, without ever moving the data itself. This lets enterprises automate security and governance at scale, making data protection continuous and invisible instead of manual and disruptive. Global leaders in technology, finance, healthcare, and biotech trust Bedrock Data to make data security operational. With a $25M Series A led by Greylock, Bedrock is led by repeat founders and technologists who built industry-leading enterprise platforms at Sumo Logic, Rubrik, and Cohesity. Learn more at bedrockdata.ai.

The Opportunity

We are seeking a highly organized, proactive, and dependable Office Administrator to support the daily operations of our office. This role is critical to maintaining a productive, welcoming, and well-run work environment. The Office Administrator will manage office logistics, coordinate interviews, support team culture initiatives, and provide administrative support to the leadership team.

Key Responsibilities

Office Management

• Oversee day-to-day office operations and ensure the workspace is organized, professional, and fully functional

• Manage office supplies, inventory, and vendor relationships

• Coordinate facilities needs, maintenance requests, deliveries, and mail

• Maintain common areas, conference rooms, and shared spaces

• Plan and coordinate team bonding and culture-building events, including managing logistics, vendors, scheduling, and on-site execution

Interview & Scheduling Coordination

• Schedule and coordinate candidate interviews (virtual and in-person)

• Communicate directly with candidates to confirm logistics and ensure a positive experience

• Coordinate calendars across hiring managers and leadership

• Prepare interview rooms, materials, and hospitality for in-office interviews

Leadership Support

• Provide administrative support to the leadership team

• Assist with calendar management, meeting coordination, and travel arrangements as needed

• Prepare documents, presentations, and meeting materials

• Support special projects and ad hoc administrative needs

Qualifications

• 2-5 years of experience in office administration, office management, or a similar role

• Strong organizational and time management skills with attention to detail

• Excellent written and verbal communication skills

• Proficiency in Google Workspace

• Ability to manage multiple priorities and work independently

• Professional, resourceful, and service-oriented mindset