Office Administrator

Position Title: Office Administrator

Reporting Line: Reports directly to Sales Director

Location: Thailand – On-site

General Purpose: Ensure smooth and efficient operation of the Thailand office, with strong focus on administrative management, meeting coordination, scheduling, and technical readiness for all virtual communications. This includes advanced user-level IT skills to operate and troubleshoot platforms like Zoom, Microsoft Teams, and other business tools.

Specific Objectives (first ~12 months):

• Establish an organized and efficient office operations system to support all administrative, scheduling, and facility needs.
• Ensure all communication tools (Zoom, Teams, Google Workspace, etc.) are fully operational for internal and external meetings.
• Develop and maintain a centralized office calendar for meetings, appointments, and events.
• Coordinate logistics for both in-person and virtual meetings, ensuring smooth setup and technical support.
• Implement effective filing, recordkeeping, and documentation systems.
• Support cross-department coordination, ensuring alignment on schedules, deadlines, and administrative needs.

Key Activities:

• Oversee day-to-day administrative operations of the Thailand office.
• Manage meeting schedules, room bookings, and virtual conferencing logistics.
• Operate and troubleshoot IT-related requirements for online meetings (Zoom, Microsoft Teams, etc.).
• Serve as the first point of contact for both internal and external communications.
• Maintain inventory of office supplies and coordinate with vendors when needed.
• Support onboarding of new hires with workspace setup and meeting arrangements.
• Ensure all office tools, software, and devices are functional and updated.
• Prepare reports, documents, and communication material as required by management.
• Work as receiption when clients come to use Academy.
• Contact building for extra air condition, manage tower access card for employees, etc

Requirements:
• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Strong IT user skills, with the ability to operate and troubleshoot Zoom, Microsoft Teams, Google Workspace, and Microsoft Office Suite.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills (English and Thai is a Must).
• High attention to detail and professional work ethic.
• Ability to work independently and coordinate across teams.

Likely Current Job:

• Office Manager or Administrative Officer in a multinational or mid-sized company.
• Executive Assistant or Operations Coordinator with strong IT skills.
• Administrative Manager in a service or tech-oriented environment.

Employer Value Proposition: For someone passionate about organized operations and seamless communication, this role offers the opportunity to manage an office in a growing international business. You will work in a dynamic environment, coordinating with multiple teams and ensuring operational excellence. The role values autonomy, professionalism, and adaptability in managing diverse tasks with a strong technical focus.

Compensation: Competitive base salary with performance-based bonuses tied to operational efficiency and service quality.

Assessment Process: The assessment process consists of interviews with the Regional Operations Director and HR, focusing on operational experience, technical competency with collaboration tools, and organizational skills.

Benefits:
Medical

Gym Allowance

Competitive Salary

Company Events

Personal Growth