Office Administrator

AHEAD builds platforms for digital business. By weaving together advances in cloud infrastructure, automation and analytics, and software delivery, we help enterprises deliver on the promise of digital transformation.

At AHEAD, we prioritize creating a culture of belonging, where all perspectives and voices are represented, valued, respected, and heard. We create spaces to empower everyone to speak up, make change, and drive the culture at AHEAD.

We are an equal opportunity employer, and do not discriminate based on an individual's race, national origin, color, gender, gender identity, gender expression, sexual orientation, religion, age, disability, marital status, or any other protected characteristic under applicable law, whether actual or perceived.

We embrace all candidates that will contribute to the diversification and enrichment of ideas and perspectives at AHEAD.

The Office Coordinator is responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency. The Office Administrator is the first contact for visitors and an employee resource.

Roles & Responsibilities:
• Responsible for daily office operations and support for a range of ongoing business needs, including, but not limited to events, scheduling, mail/postal services, and light office upkeep

• Manage ordering and stocking of office supplies and beverages, and maintain supply inventory

• Provide administrative and logistical support on special product projects across AHEAD teams

• Manage conference room scheduling, overseeing logistics of catering and room set up and break down

• Represent AHEAD as a first point of contact while welcoming clients, visitors, and employees

• Manage key card access for the office (request new badges, distribute badges to employees and visitors)

• Collaborate with other administrative staff to ensure efficient office operations

• Scanning and uploading all incoming mail

• Coordinate and organize special events or projects as assigned, including assisting Marketing team with local events

• Take initiative to anticipate the needs of the office

• Maintain office kitchens and coffee machines

• Occasional support tasks as assigned by local executives

• Handle confidential information with integrity and sensitivity

• Full-time Monday-Friday at our Atlanta office 

• Hours: 7:30am - 4:00pm

• Other job duties as assigned

Education and Experience:
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Demonstrate initiative and be a self-starter

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Professional, confident, enthusiastic, and detail-oriented

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Positive and approachable; demonstrated ability to interact well with all levels of staff and clients, including senior executives in a fast-paced and service-oriented corporate environment

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Strong oral and written communication skills

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Excellent interpersonal and organizational skills

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Ability to work independently, exercise, good judgment; resourceful, problem-solver

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Intermediate knowledge of Microsoft applications (Word, Excel, PowerPoint, Outlook)

• Previous office/office management experience preferred

The compensation range indicated in this posting reflects the On-Target Earnings (“OTE”) for this role, which includes a base salary and any applicable target bonus amount. This OTE range may vary based on the candidate’s relevant experience, qualifications, and geographic location.

Why AHEAD:

Through our daily work and internal groups like Moving Women AHEAD and RISE AHEAD, we value and benefit from diversity of people, ideas, experience, and everything in between.

We fuel growth by stacking our office with top-notch technologies in a multi-million-dollar lab, by encouraging cross department training and development, sponsoring certifications and credentials for continued learning.

USA Employment Benefits include:

- Medical, Dental, and Vision Insurance

- 401(k)

- Paid company holidays

- Paid time off

- Paid parental and caregiver leave

- Plus more! See benefits https://www.aheadbenefits.com/ for additional details.

Use of AI:

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, assessing responses, or to capture recordings and create transcriptions or summaries during interviews. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans.

If you would like more information about how your data is processed, please refer to the Candidate Privacy Notice or contact us at [email protected].

You may opt-out of the review or analysis of your application and resume by AI tools by using the General Application. Please include the role you wish to apply for in the Additional Information field. You may also choose to opt-out of recording and transcription at any time, including after joining an interview. Candidates will not be penalized for choosing to opt-out.