Office Administrative Assistant
Weekday AI
Posted: February 16, 2026
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Quick Summary
This role involves managing day-to-day administrative and coordination tasks, serving as a key support resource for office operations, and ensuring smooth coordination, timely communication, and efficient execution of administrative activities.
Required Skills
Job Description
This role is for one of the Weekday's clients
Min Experience: 2 years
Location: Toronto
JobType: full-time
We are seeking a confident and self-driven Office Administrative Assistant to manage day-to-day administrative and coordination tasks. This onsite role is ideal for someone who thrives in a dynamic environment, enjoys handling diverse responsibilities, and takes ownership of their work with minimal supervision.
You will serve as a key support resource for office operations, ensuring smooth coordination, timely communication, and efficient execution of administrative activities.
Requirements:
Key Responsibilities
• Manage calendars, schedule meetings, and coordinate appointments.
• Handle email correspondence and ensure timely follow-ups.
• Arrange travel logistics, including flights, accommodation, and detailed itineraries.
• Coordinate with offshore teams and external HR/payroll service providers.
• Support daily office operations and back-office functions.
• Take ownership of assigned responsibilities and proactively assist with ad-hoc tasks and projects.
• Ensure timely completion and follow-through of administrative deliverables.
• Facilitate vendor coordination and maintain professional communication with stakeholders.
Required Skills
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Proficiency in calendar management and meeting coordination.
• Experience handling email management and professional correspondence.
• Travel planning and scheduling expertise.
• Ability to work independently with minimal supervision.
• High attention to detail and strong follow-through.
• Professional, reliable, and proactive work approach.
Good to Have
• Experience coordinating with offshore or remote teams.
• Familiarity with HR or payroll coordination processes.
• Proficiency in Microsoft Office tools (Outlook, Word, Excel).
• Experience working in a small or fast-growing organization.
• Basic understanding of office administration and support operations.
Employment Details
• Job Type: Contract / Temp-to-Hire
• Schedule: Day shift (Monday to Friday; weekends as required)
Key Skills
Travel Arrangements · Meeting Scheduling · Vendor Coordination · Vendor Management · Back Office Operations · Administrative Support