Office Administrative Assistant

Office Administrative Assistant

Location: Birmingham, AL
Reports to: People & Culture / Operations Leadership
Employment Type: Full-time, hourly (non-exempt)
Compensation: Competitive salary + benefits

About Creature

Creature is a vertically integrated Design–Manufacture–Construct (DMC) company built to eliminate the friction of traditional construction. We align design, manufacturing, and construction into one system so projects move faster, cleaner, and with greater reliability. The same standard applies inside our walls—our workplace must operate with clarity, discipline, and ownership.

Purpose of the Role

Own the day-to-day operation of Creature HQ so the team can execute at a high level. This role exists to create a professional, organized, and reliable workplace by building systems, removing friction, and ensuring nothing falls through the cracks.

Core Accountability

Own the experience and reliability of the workplace—environment, resources, and support systems—so teams can focus on delivering results.

Key Accountabilities

1) Property Maintenance & Workplace Readiness

Maintain a clean, organized, and professional office environment at all times. Coordinate facility upkeep, manage office equipment (non-IT), track utilities, and ensure issues are identified and resolved before they disrupt operations.

2) Team Experience & Company Events

Plan and execute team lunches, celebrations, and casual company events. Ensure events are organized, on time, and reinforce a positive, high-performing culture.

3) Inventory Management (Kitchen, Swag, PPE, Tech Intake)

Own inventory systems for kitchen supplies, snacks, swag, PPE, and basic onboarding equipment coordination. Maintain stock levels, manage ordering, and keep storage organized and visible.

4) Compliance & Administrative Operations

Manage toll accounts, licensing, compliance postings, and notary-related needs. Oversee mail, shipping to jobsites, vendor relationships, and expense/utility tracking. Ensure documentation and compliance requirements are current and accurate.

5) Reception, Coordination & Office Support

Serve as the front-line presence for guests and visitors. Manage conference rooms, greet visitors, and support cross-functional administrative needs (travel booking, onboarding coordination, PTO tracking support). Ensure communication flows cleanly across the office.

What Exceptional Execution Looks Like

The office operates smoothly with no surprises or last-minute issues

Inventory is always stocked, organized, and predictable

Visitors experience a professional, welcoming environment

Events are well-executed and strengthen team culture

Administrative and compliance items are handled proactively and accurately

Traits That Define Success

Ownership over Coordination — Takes full responsibility for the workplace

Accomplishment over Activity — Solves problems permanently, not repeatedly

Compelling Conscientiousness — Notices and fixes details others miss

Mastery of Communication — Keeps teams aligned and informed

Accountability is Reliability — Can be counted on to make things run

Qualifications

3+ years experience in office operations, construction admin, or similar environment

Strong organizational skills with high attention to detail

Experience with Procore and Microsoft Office (Excel, Word, PowerPoint)

Ability to manage multiple priorities in a fast-paced environment

Strong communication and customer service skills

Ability to work independently and take initiative

Preferred - Experience in construction environment - Notary certification

Why Creature

Play a critical role in supporting a high-performance team

Clear ownership and autonomy

Opportunity to build systems that scale with the company

Culture that values discipline, professionalism, and continuous improvement

Creature is an equal opportunity employer. We build better systems by empowering people who take ownership and care about doing things right.