Office Administration Clerk - Canada Summer Jobs

Canada Summer Jobs Opportunity - The Office Administration Clerk often represents the first point of contact for the agency and primarily assists staff and visitors. The incumbent works often in a fast-paced setting, working with people and completing clerical duties as needed.

Location: Peterborough
Status: Full-time Temporary (up to 4 months; last day is August 28, 2026)

Posting#OAC-CSJ-FTT-04-26

Wage: $21.25 per hour, plus 6% vacation pay
Application Deadline: 12:00 noon on May 5, 2026

 Key Responsibilities

 
1.    Visitor and Staff Assistance
•    Answer the telephone and greet visitors in a pleasant manner when required
•    Communicate scheduled appointments, trainings etc.
•    Provide information regarding internal programs, local resources and agencies
•    Refer people to appropriate workers and departments 
•    Follow C.M.H.A. processes and procedures for people presenting in crisis 
•    Follow procedures for clients requiring services and assistance specific to the site
•    Assist people needing accommodation to access services
•    Flexible with working at variable sites and days as needed to keep reception areas covered

2.    Office and Clerical Processes
•    Accept payments for rent, arrears, donations etc.
•    Monitor keys, sign in and sign out procedures (credit cards, vehicles pass etc.)
•    Complete general typing and clerical duties
•    Data entry and formatting of information into databases
•    Process deliveries and distributes mail
•    Assist in ordering general office and cleaning supplies
•    Assist with meeting preparations
•    Assist staff with projects as needed

A.   Requirements of the Position

Must be between 15 and 30 years of age; 

Must be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act, and 

Must have a valid Social Insurance Number and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

B:  Related and Relevant Experience

·      Previous experience in a receptionist or similar position with direct experience dealing with the public an asset

·      Computer skills using Windows, Microsoft Office - Outlook, Word, (typing speed of 50 wpm), and Excel

·      Knowledge in the operation of all standard office equipment

·      Excellent organizational and multi-tasking skills

·      Strong communication and interpersonal skills

Intermediate to advanced minus proficiency in French an assett

·      Flexible with demonstrated ability to work independently, as well as within a team

·      Proven ability to function effectively in a challenging environment

C:  Other

·       Satisfactory police records search

·       Satisfactory references

·       Lived expertise with a mental health concern or addiction, either personally or with a family member is an asset

·       Proof of receipt of full COVID-19 vaccine

D.  Working Conditions:

Work in an office setting within C.M.H.A.H.K.P.R

Work directly with individuals living in poverty who may live with a with serious mental illness and/or dual diagnosis and/or addictions

There are multiple competing demands which require strong time management and organizational skills, the ability to be flexible and to regularly re-prioritize demand 

As part of our recruitment process, we may use artificial intelligence tools to support or assist the review of applications.  These tools may help us identify candidates whose qualifications best match job requirements.