Ocean Getaways - Yacht Charter Executive Assistant

Yacht Charter Executive Assistant – apply now!💰Competitive salary | Full-time | Remote | EST/EDTHi! We’re Ocean Getaways, a boutique luxury yacht charter company creating unforgettable, bespoke experiences for UHNW clients, top Travel Advisors, and corporate planners worldwide.

Our mission is simple: deliver flawless, highly personalized service every time, backed by deep destination knowledge and meticulous attention to detail.

At Ocean Getaways, we value discretion, professionalism, and a love for travel. We’re a small, tight-knit team that works closely together to ensure every charter runs smoothly, and we’re looking for someone excited to grow with us while experiencing the world of luxury yachting first hand.

We’re looking for a Yacht Charter Executive Assistant. You’re highly organized, detail-oriented, and excited to take on responsibility from day one. You thrive in a fast-paced, remote environment and want to build a long-term career in luxury yacht charter.

You will work closely with Trish and the Ocean Getaways charter operations team, supporting direct charter clients, Travel Advisors, and industry partners throughout the full charter lifecycle—from initial inquiry through post-charter follow-up

In this role, you will:

🛥 Assist with incoming charter inquiries, client correspondence, and booking logistics
🛥 Support servicing of UHNW clients, Travel Advisors, and Incentive Planners pre- and post-charter
🛥 Coordinate with yacht captains, crew, central agents, managers, and vendors to ensure seamless charter execution
🛥 Prepare and draft charter contracts and supporting documentation
🛥 Maintain organized electronic client, yacht, and charter files
🛥 Enter and maintain inquiries, bookings, contacts, and charter progress in Zoho CRM
🛥 Assist in managing calendars, deadlines, and charter timelines
🛥 Research destinations and yachts and prepare client-appropriate descriptions, imagery, and comparison data
🛥 Support preparation of bespoke itineraries, presentations, and marketing content
🛥 Assist with internal reporting, travel arrangements, and general administrative tasks

Working hours: Minimum 40 hours per week, aligned with 6:00 AM – 2:00 PM EST/EDT, with some flexibility for time-sensitive charter activities.

Requirements:
To excel in this role, you need:

✅ 2 plus years of experience as a Yacht Charter Executive Assistant or similar

✅ Experience working remotely for an International or US Based Business.

✅ Have valid passport and be willing to travel internationally one - two times per year for a week.

✅ Exceptional written English with professional client communications
✅ Strong organizational and time-management skills, managing multiple charters and priorities
✅ High attention to detail and accuracy for contracts, itineraries, and client preferences
✅ Sound judgment and discretion with UHNW client information
✅ Confidence communicating with clients, Travel Advisors, yacht crew, and partners
✅ Familiarity with CRM systems (Zoho preferred), Microsoft Office, and Canva

Brownie points for:

⭐ Experience in luxury travel, hospitality, yachting, or private aviation
⭐ Familiarity with Adobe Lightroom, Premiere, and website/social media content
⭐ Additional language skills

The ideal candidate is calm under pressure, proactive, solutions-focused, and eager to learn. You take ownership, follow through reliably, and can communicate clearly with clients and teammates alike.

Benefits:
What’s in it for you?

💰 Salary: $1800 - $2,250 per month

🕐 Full-time: Fully Remote
🏖️ Paid Time Off: 20 days per year

📈 Opportunities for rapid advancement into charter sales, client management, or senior operational roles

✈️ Exposure to global luxury yachting and experiential travel industry

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

This is our typical hiring process - occasionally, it may include extra steps.

For this role, JobRack is partnering with Ocean Getaways to find their next hire. We’ll handle all the screening and testing, so they see only the best-fit candidates - like you!

🔍 How to shine
• Read the role details carefully.
• Submit a thoughtful, high-quality application.
• Stay responsive - we’ll keep you updated at every stage.

✨ Important notes
• Apply only through JobRack; please don’t contact the company directly.
• We expect a respectful hiring experience - any disrespect means instant disqualification.
• This is a full-time, primary role (no freelancing or second jobs).

❓ New to remote work?
Check out our handy FAQ: jobrack.eu/jobseeker-faq