NPS Supervisor of Billing

About DCAS:

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

- Recruiting, hiring, and training City employees.
- Managing 55 public buildings.
- Acquiring, selling, and leasing City property.
- Purchasing over $1 billion in goods and services for City agencies.
- Overseeing the greenest municipal vehicle fleet in the country.
- Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

The FBM Line of Service is responsible for effectively managing agency finances to ensure programs are funded for critical work, the agency is maximizing revenue opportunities, and identifying efficiency opportunities, while preserving service delivery. FBM includes the following Units: Expense Budget, Revenue Budget, Capital Budget, Audits and Accounts, and the Nonpublic Schools Security Reimbursement Program.

The Nonpublic School Security Guard Reimbursement Program (NPS) Unit within FBM is responsible for managing all aspects of the Citywide initiative. These responsibilities include but are not limited to the processing of applications for new schools, re-certifications for existing schools, annual budgets, invoices for reimbursements, and conducting periodic training seminars.

The Department of Citywide Administrative Services (DCAS) seeks to hire a Staff Analyst who will function as the NPS Supervisor of Billing within the Fiscal and Business Management (FBM) Line of Service.

Reporting directly to the Director of NPS. This position is responsible for overseeing billing operations for the NPS Program, supervising a team of Billing Analysts, and ensuring the accurate and compliant review and processing of invoices. This role works closely with program leadership to support financial oversight, reporting, and compliance with applicable laws and regulations.

Responsibilities:

- Supervise and support a team of four Billing Analysts, ensuring timely and accurate invoice processing.
- Onboard and train new staff on the NPS Invoice Review process, policies, and systems.
- Perform personnel management functions, including assigning work, establishing tasks and performance standards, and providing ongoing performance feedback.
- Review invoices completed by the Billing Analysts for accuracy and completeness.
- Conduct Level 2 reviews of reimbursement invoices submitted by schools through the Invoice Submission Portal to ensure compliance with Local Law 2, Local Law 4, program requirements, and the NYC Comptroller’s Prevailing Wage Schedule.
- Prepare payment requests (PRN2) for the NPS Program.
- Assist the Program Manager and Deputy Director in the preparation and finalization of the annual Terms and Conditions Report.
- Maintain and update the invoice database on a weekly basis, including tracking submissions, approvals, and rejections.
- Prepare ad hoc invoice analyses and financial reports for senior management, including program expenditure forecasts and assessments of additional funding needs for schools.

STAFF ANALYST - 12626

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or

A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.

An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.

A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.