Multimedia Coordination Specialist

PM-International is Europe’s largest retail distribution company in the area of health, fitness and beauty. We are currently number #6 in the DSN Top 100 companies in the world!

For more than 33 years we have set up the highest standards for development, manufacturing and distribution of premium products and we are growing every day!

PM-International is all about peak performance, bringing creativity and state-of-the-art science with one vision in mind: to achieve market leadership in the distribution of high-quality products for health, fitness, and beauty worldwide. We help people live a better, healthier, and fitter lifestyle.

We are looking for a  Multimedia Coordination Specialist based in our IHQ in Schengen, Luxembourg.

WHAT ARE YOUR RESPONSIBILITIES:

Asset Request Management

Act as the central hub for all international multimedia asset requests (social media, campaigns, product launches, events, internal needs).

Structure and validate incoming requests to ensure clarity on objectives, formats, and deadlines.

Communicate directly with stakeholders to align expectations.

 Prioritization & Workflow Coordination

Prioritize all requests based on urgency, business impact, and strategic relevance.

Manage the full workflow using tools like Asana.

Coordinate with internal teams (design, video, content, marketing) and external partners.

Ensure all projects are delivered on time and aligned with deadlines.

Digital Asset Management

Organize and maintain all multimedia assets within the DAM system (e.g., Iconik).

Ensure proper tagging, naming conventions, and version control.

Maintain a clear and accessible asset structure for global usage.

Content Distribution

Ensure timely delivery of assets to all relevant stakeholders and markets.

Support social media teams and marketing departments with the right formats and specifications.

Enable easy access to approved assets for internal teams and distributors.

Quality Control & Brand Consistency

Review all assets to ensure they meet PM-International’s brand guidelines.

Maintain consistency across all channels and markets.

Collaborate with brand and marketing teams to ensure high-quality output.

Process Optimization

Continuously improve workflows and asset management processes.

Identify inefficiencies and propose solutions to streamline production.

Implement best practices for handling increasing content demand.

Reporting & Performance Tracking

Track project timelines, request volumes, and turnaround times.

Provide insights to improve planning and resource allocation.

WHAT ARE THE REQUIREMENTS:

Experience in multimedia asset management, content operations, or project coordination

A Bachelor’s or master’s degree either in Marketing, Communications, Business Administration or similar

Strong experience with Asana (mandatory)

Experience with Iconic (preferred)

Excellent organizational and prioritization skills

Ability to manage multiple projects simultaneously in a fast-paced environment

Strong communication skills with cross-functional teams

High attention to detail and strong sense of brand consistency

Proficient in English, both spoken and written. Other languages are considered as an advantage.

WHAT DO WE OFFER:

An international, young, and fun work environment in a dynamically growing company

Great career path

Christmas Bonus + Summer Vacation Bonus

Private Pension Insurance

Company performance bonus

Lunch vouchers

Free parking

A generous voluntary social benefit program, including monthly free products and a special purchase discount on our products

Free use of the in-house gym

Housing Allowance for employees living in Luxembourg

Access to Employee Trainings and Development Programs

Company outings, afterwork parties, Christmas parties

At PM-International, you will have an opportunity to contribute, learn, grow, and make a difference. If this sounds like a perfect match for you, please include your CV in English, a concise motivation letter, and communicate your salary expectations as well as the earliest date of entry possible. Incomplete applications cannot be considered.

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