Meeting and Strategic Engagements Coordinator (Max $30/hr W2)

Education

The Assistant Director, Strategic Higher Education-Enrollment Leadership (Temporary) provides high-level, confidential administrative and logistical support to ensure smooth daily operations and to facilitate flawless execution of member-focused engagements. This position plays a key role within the SHE unit, with responsibilities closely aligned to existing full-time assistant director roles. This position carries limited responsibility for budget planning, forecasting. Reporting to the Executive Director, this role manages complex calendars, meetings, communications, travel, and materials for internal and external engagements hosted by SHE. Serving as a trusted partner and key point of contact for SHE, the Assistant Director anticipates needs, solves problems proactively, and helps unit leaders stay focused on their most critical work while maintaining alignment across priorities in collaboration with Assistant Directors and the Senior Director for Strategic Higher Education. 

 

ABOUT YOU 

• You bring operational discipline and organization to managing complex projects, schedules, and budgets, with a consistent record of follow-through and delivery. 
• You use financial data, systems, and established processes to plan, track, forecast, and reconcile budgets, manage approvals, and maintain accurate, auditable records. 
• You lead procurement and vendor management activities, including contracts, invoices, payments, and timelines, while ensuring compliance with organizational policies. 
• You prioritize work effectively and communicate clearly, escalating risks or issues early to keep work moving and prevent downstream challenges. 
• You own operational work end to end, from planning through execution, reconciliation, and documentation, ensuring accuracy and continuity. 
• You collaborate productively across teams, incorporate feedback, take accountability for outcomes, and exercise sound judgment and discretion with sensitive information. 
• You perform well in fast-paced environments, maintain focus under pressure, and ensure leaders and teams are operationally prepared. 
• You are highly proficient with operational tools, including Outlook, travel coordination, expense reporting, and you adapt quickly to systems that improve efficiency and control. 

 

MINIMUM QUALIFICATIONS 

• Bachelor’s degree required. 
• 3–5 years of professional experience in project, event and budget management. 
• Independent budget planning and vendor management experience. 
• Strong organizational, communication, and collaboration skills. 
• High level of skill using Microsoft Office products (Outlook, Word, Excel, PowerPoint). 
• Experience with Zoom, Slack, and Salesforce.
• Willingness to travel periodically 

 

All your information will be kept confidential according to EEO guidelines.