Medical Administrative Assistant in Recruitment

ABOUT OUR CLINIC

Alzheimer's disease (AD) is the most common type of dementia, making up approximately 70% of all cases. Those over the age of 65 are at a higher risk to develop AD. It diminishes cognitive, verbal and physical abilities by destroying brain cells. This in turn affects our ability to think, to learn new things, and to remember. Many scientific experts are working to ameliorate our understanding of this devastating disease, thus searching to find more effective treatments.

Our clinics partner with pharmaceutical companies to conduct Phase II and III clinical trials for Alzheimer's Disease. Our unique contribution will revolutionize the fight against the disease. We provide care to patients, generate knowledge for the scientific community, continue to improve support, and access to clinical research.

JOB DESCRIPTION

The Medical Administrative Assistant in Recruitment is responsible for assisting the Recruitment Specialist in their daily administrative duties. They will work dynamically with the recruitment specialist to ensure each participant has been correctly contacted for each distinct appointment and document each action taken as well as support the clinical team in their operations. They are additionally responsible for ensuring physicians have correct participant information for them to disclose clinical information.

DUTIES AND RESPONSIBILITIES

Read and understand clinical research protocols with a special attention to inclusion and exclusion criteria.

Call potential participants to schedule, rescheduling and follow up with participant appointments as needed.

Produce standardized written documentation for participant appointments in electronic medical record system, internal log sheets, and other platforms.

Compile lists of eligible participants for each upcoming clinical research program and document according to guidelines.

Ensure physicians have the correct information to disclose clinical information to participants.

Assist the recruitment specialist with their daily tasks.

Perform other related tasks as assigned 

SKILLS, REQUIREMENTS AND QUALIFICATIONS 

Education and Qualifications

Bachelor’s degree in sciences, psychology, health or related discipline. Accepting applicants currently in progress of completing their degrees.

A strong sense of organization and ability to work independently.

Proficient in both English and French (written and oral).

Excellent ability to communicate and present information to a diverse public.

Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).

Understanding of medical research processes and ethics, including clinical trials, medical, and regulatory requirements considered a strong asset.