Mechanical Estimator, Special Projects

The Special Projects Estimator is responsible for preparing accurate, timely, and competitive estimates for small-to-mid-sized mechanical construction and special projects with a focus on tenant retrofit across plumbing and HVAC/R scopes. This role supports the Special Projects team by managing estimate requests, performing detailed takeoffs, coordinating site walks, and working closely with internal teams, suppliers, and external stakeholders to ensure project success and profitability.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple fast-paced estimates simultaneously.

Key Responsibilities

Receive and manage incoming estimate requests for plumbing and HVAC/R special projects

Perform accurate material and labour takeoffs from drawings, specifications, site walks, and project documentation

Prepare detailed and competitive special project quotations based on defined scopes of work

Attend site walks as required to assess project conditions and confirm scope

Liaise with building managers, owners, operators, consultants, and General Contractors to assess project requirements and provide quotations

Request, review, and validate supplier and subcontractor pricing to ensure accuracy and competitiveness

Maintain up-to-date pricing for commonly used materials and project-specific components

Review estimates (in progress and completed) with the Director of Service and Special Projects and/or Chief Estimator

Maintain an Estimate Log tracking ongoing, upcoming, awarded, and completed special project estimates

Ensure all estimates comply with applicable trade standards, specifications, codes, and company policies

Communicate awarded projects to the Project Management and/or Coordination team to facilitate execution

Coordinate with internal project teams to ensure quoted scope, assumptions, and exclusions are clearly understood

Submit completed and approved quotations to clients in a timely and professional manner

Review completed projects against original estimates to identify variances and support continuous improvement in estimating accuracy

Build and maintain strong working relationships with clients, consultants, suppliers, and internal stakeholders

Qualifications & Skills

Previous estimating experience in mechanical construction or special projects (HVAC, plumbing, electrical)

Strong understanding of small-to-mid-sized project workflows

Ability to read and interpret construction drawings, specifications, and scopes of work

Excellent organizational and time-management skills

Strong communication and interpersonal abilities

Proficiency with estimating software, Excel, and job costing systems

Detail-oriented with a strong focus on accuracy and accountability