Marketing Coordinator (Maternity Leave Contract – 1 Year)

WHO ARE WE?

Dexterra Group is a fast-growing, financially strong, publicly listed company (TSX:DXT). We have a far-reaching presence across the entire continent North America with hundreds of full-time and part-time opportunities at any given time. We aim to provide our people with more than just a job – we offer fulfilling opportunities in a culture that promotes stability, diversity and inclusion, camaraderie, employee recognition, work-life balance, and doing what you love. For over 75 years, the companies that began independently, and now form Dexterra Group, have been dedicated to serving North American clients to create and manage built environments that play a vital role in our economy and our local communities. And, that’s something we’re truly proud of. Work That Matters, People Who Care.

WHAT'S THE JOB?

Dana Hospitality is seeking a Marketing Coordinator to join our team on a one-year maternity leave contract. This role is central to the day-to-day coordination of marketing projects across our McGill University dining halls, retail outlets, and catering services. 

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment where multiple projects run simultaneously. You will serve as the connective thread between internal teams and external partners, ensuring that menus, events, promotions, and activations are delivered on time, on budget, and to the highest standard. 

Key Responsibilities 

Project Management & Coordination 

• Coordinate the planning, execution, and delivery of menus, events, promotions, and activations across multiple units. 
• Manage project timelines and workflows to ensure all deliverables are completed on schedule and within scope. 
• Serve as the primary point of contact between internal departments (culinary, operations, marketing) and external vendors or partners. 
• Proactively communicate project updates, deadlines, and priorities to all stakeholders in a timely manner. 

Logistics & Organization 

• Organize and coordinate deliveries, materials, and resources required for departmental projects and events. 
• Maintain accurate project files, timelines, and documentation using ClickUp and Microsoft Office. 
• Support the logistics of on-site activations, including signage, printed materials, and vendor coordination. 
• Keep digital assets and project archives well organized and accessible to the team. 

Communication & Stakeholder Management 

• Communicate clearly and efficiently with both internal and external stakeholders to align expectations and resolve issues. 
• Draft and distribute project briefs, status updates, and recap reports. 
• Ensure that all parties have the information they need to execute their responsibilities without unnecessary delays or confusion. 

Copywriting & Marketing Materials 

• Write and edit copy for internal communications, event descriptions, promotional materials, newsletters, and brochures. 
• Prepare reports, educational materials, and articles supporting marketing initiatives and departmental communications. 

Digital Database Management 

• Maintain and organize digital databases including tracking analytics, campaign data, assets, and project documentation. 
• Ensure all historical files, reports, menus, and promotional materials are properly archived and easily retrievable. 

Research & Analysis Support 

• Assist with gathering, organizing, and analyzing quantitative and qualitative marketing research data to support strategic initiatives. 
• Contribute insights and recommendations to marketing strategy initiatives based on data findings and stakeholder feedback. 

WHO ARE WE LOOKING FOR?

• Bachelor’s degree or diploma in marketing, communications, project management, or a related field. 
• Excellent written and spoken English required (work is mainly done in English)  
• Exceptional organizational skills with the ability to manage multiple projects and priorities simultaneously. 
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and ClickUp or similar project management tools. 
• Experience with Canva or other design tools considered an asset. 
• Strong interpersonal and communication skills, both written and verbal. 
• Ability to work independently while maintaining a collaborative, team-oriented approach. 
• Experience in hospitality, food services, or a university environment considered an asset. 

WHAT’S IN IT FOR YOU?

• Extended health and dental benefits that are fully covered.
• Be part of an industry that's more important than ever!
• Employee Referral Program!
• Career advancement opportunities.
• Whereas other companies are downsizing, we are growing!
• Be #1 on day 1 by joining an industry leader.

Dexterra Group is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’ status, Indigenous status, or any other legally protected factors. Disability-related accommodations during the application process are available upon request.

#IND6