Manager, Office Management

About Workato

Workato transforms technology complexity into business opportunity. As the leader in enterprise orchestration, Workato helps businesses globally streamline operations by connecting data, processes, applications, and experiences. Its AI-powered platform enables teams to navigate complex workflows in real-time, driving efficiency and agility.

Trusted by a community of 400,000 global customers, Workato empowers organizations of every size to unlock new value and lead in today’s fast-changing world. Learn how Workato helps businesses of all sizes achieve more at workato.com.

Why join us?

Ultimately, Workato believes in fostering a flexible, trust-oriented culture that empowers everyone to take full ownership of their roles. We are driven by innovation and looking for team players who want to actively build our company.

But, we also believe in balancing productivity with self-care. That’s why we offer all of our employees a vibrant and dynamic work environment along with a multitude of benefits they can enjoy inside and outside of their work lives.

If this sounds right up your alley, please submit an application. We look forward to getting to know you!

Also, feel free to check out why:

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Business Insider named us an “enterprise startup to bet your career on”

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Forbes’ Cloud 100 recognized us as one of the top 100 private cloud companies in the world

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Deloitte Tech Fast 500 ranked us as the 17th fastest growing tech company in the Bay Area, and 96th in North America

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Quartz ranked us the #1 best company for remote workers

Responsibilities

We are looking for an exceptional Manager, Office Operations to ensure smooth operations in our offices in the Americas, EMEA, and APJ. This role will report to our Director, Administrative Operations while working closely with our Procurement, Finance, and People Teams to foster a positive work environment for the Workato team and guests.

In this role, you will also be responsible to:

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Oversee office operations across all our global offices (Americas, EMEA, and APJ).

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Manage office support team including Front Desk Coordinators and Office Managers globally to ensure office operations are streamlined.

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Facilitate with local teams to achieve operational excellence and employee satisfaction in day-to-day services such as snack, and beverage, office cleanliness, office administrative services, repair and maintenance, and move management.

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Support Operational site expansion as the need arises. Plan and execute on new site selection, lease negotiation, space planning, and site buildout.

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Consult with regional business leaders on all construction and renovation projects and act as the liaison to support regional real estate project activities.

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Serve as primary or secondary liaison with property management at each facility.

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Partner with the IT to optimize site security and emergency safety programs.

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Responsible for all aspects of suppliers supporting facilities, such as research,, contract reviews, supplier selection, supplier management, quality and audit/spend analysis.

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Ensure consistency across all offices and explore and implement innovative ways to enhance operational efficiency, team productivity, and meet the evolving needs of the modern workforce and environment.

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Monitor and audit facilities operational spending while proposing and executing on ideas for cost savings.

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Ensure facilities operations comply with legal and regulatory requirements and internal company policy.

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Support the execution of company functions and off sites

Requirements

Qualifications / Experience / Technical Skills

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Bachelor's degree

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Minimum of 6+ years’ experience in real estate and/or facilities management on a global scale.

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Minimum of 2+ years of managing a real estate and/or facilities team.

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Working knowledge of leases, contracts, and related documents.

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Tech savvy with minimum knowledge of G suite. Experience with Coupa a plus.

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Have reliable transportation and the ability to perform ad hoc tasks outside of office

Soft Skills / Personal Characteristics

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Ability to act with integrity, professionalism, and confidentiality

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Excellent organizational and time management skills

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Exceptional attention to detail and follow-through

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Excellent interpersonal skills, high energy, and enthusiasm, team oriented, strong cross-group collaborator

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Excellent verbal and written communication skills, and the ability to tailor communication to various audiences

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Excellent interpersonal, negotiation, and conflict resolution skills.

The pay for this role may range between $125,000 - $155,000 plus variable, benefits, perks, and equity.

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(REQ ID: 2504)