Manager, Office Admin

About the Company

e.l.f. Beauty, Inc. stands with every eye, lip, face and paw. Our deep commitment to clean, cruelty free beauty at an incredible value has fueled the success of our flagship brand e.l.f. Cosmetics since 2004 and driven our portfolio expansion. Today, our multi-brand portfolio includes e.l.f. Cosmetics, e.l.f. SKIN, pioneering clean beauty brand Well People, Keys Soulcare, a groundbreaking lifestyle beauty brand created with Alicia Keys and Naturium, high-performance, biocompatible, clinically-effective and accessible skincare.

In our Fiscal year 25, we had net sales of $1 Billion and our business performance has been nothing short of extraordinary with 26 consecutive quarters of net sales growth. We are the #2 mass cosmetics brand in the US and are the fastest growing mass cosmetics brand among the top 5. Our total compensation philosophy offers every full-time new hire competitive pay and benefits, bonus eligibility (200% of target over the last four fiscal years), equity, and a hybrid 3 day in office, 2 day at home work environment. We believe the combination of our unique culture, total compensation, workplace flexibility and care for the team is unmatched across not just beauty but any industry.

Visit our Career Page to learn more about our team: https://www.elfbeauty.com/work-with-us

Position Summary

We are seeking a proactive and highly organized Admin Manager / Office Manager to lead office operations and provide end-to-end administrative support to India. This role will be responsible for ensuring smooth day-to-day office functioning, managing vendor relationships, supporting executive operations, and driving process efficiencies across teams.

The ideal candidate brings a strong ownership mindset, excellent stakeholder management skills, and the ability to operate effectively in a fast-paced, global environment.

Responsibilities:
Office Operations & Administration

• Oversee daily office operations to ensure a seamless and efficient work environment.

• Manage office facilities, infrastructure, and vendor services (housekeeping, security, IT support, etc.).

• Ensure workplace readiness, including seating, supplies, and employee experience.

• Drive office policies, compliance, and administrative best practices.

Executive & Leadership Support

• Provide high-level administrative support to leadership.

• Coordinate executive travel, including flights, accommodations, itineraries, and logistics.

• Act as a liaison between India leadership and global teams to ensure smooth communication and coordination.

Event & Engagement Management

• Plan and execute office events, team engagement activities, onboarding sessions, and leadership visits.

• Manage vendor coordination, budgeting, and logistics for events and initiatives.

• Drive initiatives that enhance employee experience and workplace culture.

Vendor & Procurement Management

• Manage vendor relationships, contract negotiations, and service delivery.

• Oversee procurement processes, ensuring timely delivery and cost optimization.

• Track vendor performance and ensure adherence to SLAs.

Meeting & Coordination

• Manage complex scheduling across multiple time zones for leadership and cross-functional teams.

• Coordinate meetings, prepare agendas, track action items, and ensure timely follow-ups.

• Support cross-functional collaboration with Product, HR, Finance, and global teams.

Process Improvement & Reporting

• Identify and implement process improvements to enhance operational efficiency.

• Maintain organized documentation, records, and reporting dashboards.

• Drive standardization of administrative processes across the organization.

Requirements:
• Bachelor’s degree in Business Administration or related field.

• Minimum 10+ years of experience in office management, administration, or executive support roles.

• Experience working in multinational / global environments preferred.

• Strong organizational and multitasking skills with high attention to detail.

• Excellent communication and stakeholder management skills.

• Proven ability to manage vendors, budgets, and office operations independently.

• Proficiency in Microsoft Office Suite and collaboration tools (Slack, Asana, etc.).

• Ability to anticipate needs, take initiative, and operate with minimal supervision.

• High level of professionalism, discretion, and confidentiality.

This job description is intended to describe the general nature and level of work being performed in this position. It also reflects the general details considered necessary to describe the principal functions of the job identified, and shall not be considered, as detailed description of all the work required inherent in the job. It is not an exhaustive list of responsibilities, and it is subject to changes and exceptions at the supervisors’ discretion.

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