Manager in Fund Accounting

As a Manager in Fund Accounting (Level 3), you oversee fund accounting operations for a diverse portfolio of clients within the Accounting and Financial Reporting unit. You ensure all financial reports, filings, and statements are accurate, compliant, and meet regulatory deadlines. Acting as the primary point of contact for clients, you manage communication and maintain relationships with auditors, depositaries, and regulatory authorities.

You apply your deep understanding of fund accounting principles and alternative investment fund administration, to ensure successful product delivery and fundcraft way of working. Using your leadership and project management skills, you guide your team through complex accounting challenges, drive process improvements, and foster a culture of excellence.

You collaborate closely with all other expert units including Transfer Agency & Register, AML/KYC, Corporate Secretary, Filings, Domiciliation & other admin tasks, Accounting & Financial Reporting, Payments, Risk & Valuation, Portfolio Management and Marketing & Distribution as necessary, as well as with the Client Success team to manage deadlines and client information efficiently. You also provide strategic insights to senior management, support client onboarding, and contribute to the development and implementation of accounting policies. Finally, you adhere to established procedures and best practices while championing the business objectives and pursuing the achievement of fundcraft’s KPIs.

This position is based in Luxembourg and reports to our Head of Fund Accounting (L4).

Key Responsibilities:

• Financial Review and Reporting:
• Provide final review of financial statements, quarterly reports, Consolidated Accounting Statements (CAS), and annual accounts to ensure accuracy and compliance.
• Review and perform sample checks on CAS statements and financial ratios, ensuring accuracy and reliability before sharing them with clients.
• Present financial updates and reports during executive or board meetings, to depositaries, and tax advisors, while offering strategic insights.
• Review and approve all financial and accounting reports to maintain a high standard of output.

• Compliance and Deadlines Management:
• Ensure all reporting and filing deadlines of our clients are met, including regulatory and statutory filings.
• Perform and assist with eCDF and RCS filings, especially during peak deadlines, ensuring timely and accurate submissions.
• Oversee the complex BCL reporting process, supporting the preparation and review of reports as needed.

• Accounting Oversight and Leadership:
• Supervise and lead the fund accounting function, ensuring the accuracy and timeliness of accounting processes.
• Troubleshoot and resolve complex accounting issues, including the conversion of general ledgers (GLs) between accounting standards such as LUX GAAP, IFRS, and US GAAP.
• Mentor, support, and develop Level 1 and Level2 accounting team members, particularly during high-pressure periods.
• Drive recruitment, training, and development initiatives for accounting personnel.
• Establish clear objectives for team members and follow up on their progress regularly.

• Client and Team Communication:
• Act as the primary accounting contact for clients, liaising through the Shared Mailbox and addressing client inquiries promptly.
• Serve as the escalation point for queries from L1 and L2 accountants, providing clarity and resolution where needed.
• Maintain daily management of assigned emails, ensuring timely responses and status updates.

• Strategic Initiatives and Process Improvements:
• Collaborate with the Client Success team and Product Development department to improve accounting reports and statements based on client feedback.
• Support the Head of Fund Accounting in drafting, improving, and implementing accounting policies and procedures.
• Drive process improvement initiatives to enhance operational efficiency and align with industry best practices.
• Continuously update the Catalogue of Standard Booking Entries, promoting changes and training the team on these updates.

• Knowledge Sharing and Training:
• Lead training sessions to enhance the team’s skills in current accounting practices and regulatory updates.
• Provide guidance and expertise on complex consolidation issues and multi-GAAP challenges.

• Audit Coordination and Regulatory Compliance:
• Coordinate with external auditors to ensure smooth and successful audit processes.
• Maintain relationships with auditors, depositaries, and regulatory authorities to ensure compliance with industry standards.
• Monitor adherence to evolving accounting regulations and best practices, updating processes as necessary.

• Client Onboarding and Systems Management:
• Support client onboarding by understanding and migrating GL data from previous service providers in coordination with the migration team.
• Conduct regular gap analyses on bank account connections through platforms like Atlar, supporting Product Development with insights.

• Strategic Reporting and Collaboration:
• Report key findings and insights to the Head of Fund Accounting, and any other relevant party to improve client and internal reporting structures

Requirements:
• Bachelor’s or Master’s degree in Accounting, Finance, Economics, or a related field.
• Professional accounting qualification (e.g., ACCA, CPA, CFA, or equivalent).
• 5+ years of experience in fund accounting or alternative investment fund administration.
• Proven track record in preparing and reviewing financial statements under LUX GAAP, IFRS, and/or US GAAP.
• Experience in managing client relationships, including auditors, depositaries, and regulatory authorities.
• Proven leadership experience mentoring, supervising, and developing other team members, including managing and supporting a remote team operating under a delegation framework.
• Excellent communication skills, both written and verbal, with fluency in English (French, German, or another European language is a plus).

Skills & Expected Behaviours:

• Demonstrate strong leadership skills by supervising, mentoring, and guiding team members, promoting a culture of collaboration, excellence, and continuous improvement within the department.
• Possess a deep understanding of fund accounting principles, alternative investment fund administration, and relevant regulatory requirements, ensuring compliance with industry standards.
• Exhibit strong project management skills, identifying opportunities for process streamlining and operational efficiency. Guide the team in successfully implementing improvements and optimising workflows.
• Act as a primary point of contact for accounting and reporting inquiries, proactively resolving issues and driving client satisfaction through clear, efficient communication and product delivery.
• Assess operational risks within fund administration processes and implement effective measures to mitigate risks, ensuring the integrity and security of client assets and data.
• Communicate effectively with senior management and stakeholders, preparing and presenting clear and professional reports on departmental performance, project status, key metrics, and trends.

Benefits:
• Join a culture that celebrates creativity and welcomes innovative, disruptive ideas, empowering you to make a real impact.
• Immerse yourself in a fast-paced, diverse workplace where you'll have the chance to collaborate and learn from specialists across various fields, fostering personal and professional growth.
• Embrace automation and seamless tech integration in your workflows, while our platform boosts operations through tech leverage, ensuring you stay ahead of the curve and updated with new technologies.
• Work in a comfortable, ergonomic environment within our spacious, modern offices where you can enjoy daily fresh fruit and coffee!
• Monthly afterworks organised by the company to unwind and strengthen team connections.