Malaysia - Assistant Manager - Payables

Who we are?

At Inchcape Shipping Services, our vision is to have a connected world in which our customers trade successfully and make better decisions in every port, everywhere. We use technology and our global network to help our partners connect to a smoother, smarter ocean. Inchcape combines its worldwide infrastructure with local expertise through our global network of over 240 proprietary offices across 60 countries and a team of more than 2,500 committed professionals. Our diverse global customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors and naval, government, and intergovernmental organizations.

We have an ambitious growth model, and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

Main Purpose of Job:

As an Asst. Manager Payables for the APAC region, you will play a major part in driving towards the goals and ensuring the deliverables across department and responsible for the entities in scope for the region. Drive process improvements and system automation. Drive leadership from within the team for change recommendations and implementation of procedures to improve the efficiency of the accounts payable function. Ensure stakeholder management, adherence to global processes, produce reports as per management requirement and any other ad-hoc tasks requested from time to time. Need to have excellent communication skills and interact professionally, collaboratively towards achievement of goals and need to be a great team player

Duties & Responsibilities:

Taking initiative to ensure that there is a smooth running of process flow without any gaps.

Preparation of SOP as required and ensuring SOP’s are properly followed with no deviations.

Ensure the vendor forecasts are made as per the vendor categorization.

Vendor / Supplier statements are being reconciled on a timely basis (Monthly, Qly, Half yearly / Annually) and ensure balance confirmations are received.

Ensure due diligence is followed during update in bank portals and all global policies are followed.

Assist in transitions and ensure appropriate controls are put in place.

Verify master database in system periodically for all locations. Check for duplicate vendor codes and ensure that all primary fields have the latest data in the master.

Good knowledge on corporate expenses / cost of sales and basic local taxes.

Develop reports to assist in ensuring all rebates/discounts are being collected/credited.

Biweekly review on the vendors ageing report along with comments for any ageing greater than 60 days. Ensure clearances of all debit balances.

Ownership of the payable nominals and drive to keep the books clean.

All the monthly / weekly reports to be delivered within the stipulated timelines.

Weekly review of Credit card reconciliations and other bank open items related to payments for different locations.

Connect with MSM’s, AGM’s, FM’s & AFM’s for continuous process development.

Active engagement with stakeholders on process streamlining and query resolutions.

Logging incidents and doing RCA and CAPA 

Managing team’s work flow for different locations. Having regular team meetings and monitoring the progress and strive for betterment.

Should be a great team player and ensure to take the team along towards goals set and adherence to all the global policies.

Review the individual and team’s performance on a regular basis and identify gaps if any and address it

Provide internal trainings to team on the process for better productivity and efficiency within the team.

Schedule work and ensure to meet all timelines.

Good knowledge in MS Excel with advanced formulas like V-lookup & PPT.

Performing Quality Audit for posted documents.

Maintaining the various trackers on daily basis with correct information for review

Knowledge, Experience and Skills

Essential:

Good Communication Skills (English)

Good Reconciliation Skill

Knowledge in Microsoft office

Willing to work on shift basis

Proficient with Microsoft Office (Word, Excel, PowerPoint

Desirable:

Knowledge of accounting software