Malaysia - Accounts Payable Executive

Who we are?

At Inchcape Shipping Services, our vision is to have a connected world in which our customers trade successfully and make better decisions in every port, everywhere. We use technology and our global network to help our partners connect to a smoother, smarter ocean. Inchcape combines its worldwide infrastructure with local expertise through our global network of over 240 proprietary offices across 60 countries and a team of more than 2,500 committed professionals. Our diverse global customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors and naval, government, and intergovernmental organizations.

We have an ambitious growth model, and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

Main Purpose of Job:

As an Accounts Payable Executive, you will play a major Part in the day-to-day accounts payable process, including vendor and subagent reconciliation, communicating with vendors, executing payment runs & Advance Payments.

Must have good knowledge in handling Invoice processing related to Overhead and Cost of sales.

Good knowledge in handling employee-related expenses postings.

Perform Electronic & manual Bank Payment entries in the system and allocate invoices in the system.

Monitor Vendor Payment deadlines, prepare remittances and control the execution of payments

Administer Payment approval workflow, including seeking direct approval from business operation managers.

Be in contact with the Location Finance /Operation Team in case of any issues or escalations

Must handle both Internal business queries and vendor queries via email or calls.

Deliver services timely and in line with agreed TAT with good quality for activity related to Invoice posting/vendor reconciliation / Payments

Perform Vendor SOA reconciliation with good quality and in line with agreed TAT. Following up on unaccounted invoices with respective POC regularly.

Good accounting knowledge and ensure to review and clear vendor ledgers

Basic Knowledge in Taxation.

Good knowledge in MS Excel with advanced formulas like V-lookup etc.

Performing Quality Audit for posted documents.

Maintaining the Production tracker daily with correct information.

The post holder will carry out any other duties as are within the scope and purpose of the job as requested by the Line Manager and ensure full utilization of all ISS systems according to Standard Operating Procedures.

#LI-Hybrid