Maintenance Planner & Vehicle Prep Advisor – Truck & Trailer Hire Fleet

Hours of work: 08:00-17:00 Monday-Friday

About Us

Our client is fast-paced and growing truck and trailer hire company, committed to delivering safe, reliable, and compliant vehicles to our customers. With a diverse and expanding fleet, we are looking for a highly organised Maintenance Planner to take ownership of fleet maintenance scheduling and ensure operational efficiency.

The Role

As a Maintenance Planner & Vehicle Prep Advisor, you will be responsible for coordinating and managing the maintenance schedules of our hire fleet and helping coordinate the preparation of sales vehicles. This includes ensuring all vehicles remain compliant with legal and safety standards while minimising downtime and maximising fleet availability and liaising with customer for updates. This role would suit somebody who is able eager to develop their interpersonal skills and knowledge and is looking for a challenge.

Key Responsibilities

Plan and schedule all routine fleet maintenance, including:

6-weekly safety inspections

Brake testing

Tachograph calibrations

MOT preparation and bookings

Coordinate and manage vehicle breakdowns, ensuring timely repairs and minimal disruption to hire operations

Liaise with internal workshops and external service providers to book and track maintenance work

Maintain accurate maintenance records and ensure compliance with DVSA regulations

Monitor fleet availability and proactively adjust schedules to meet operational demand

Work closely with operations and hire teams to ensure seamless vehicle allocation

Work closely with the appropriate teams responsible for preparation of sold vehicles, coordinating across the workshop, crane team and paint shop.

Provide customer updates on the preparation of their vehicles

About You

Previous experience in a similar role and a good understanding of HGV maintenance and compliance standards would be fantastic however we are happy to provide training for the right candidate

Good competency with internal systems and Microsoft Office

Highly organised with excellent attention to detail

Ability to prioritise workloads and manage multiple schedules effectively

Strong communication skills and the ability to coordinate with multiple stakeholders

Proficient in fleet management or maintenance planning systems

Problem-solving mindset with the ability to react quickly to breakdown situations

What We Offer

A supportive and dynamic working environment

Opportunities for career progression within a growing company

Ongoing training and development

How to Apply

If you are a proactive and detail-driven planner looking to play a key role in keeping a fleet safe, compliant, and operational, we’d love to hear from you. Apply today with your CV