Logistics Coordinator

Move to Improve and Keep Operations Moving

At DOF Subsea, our success depends on more than vessels and equipment — it depends on the people behind the scenes who make sure everything is exactly where it needs to be, when it needs to be there. Our projects rely on precision, planning, and teamwork across departments and borders. That’s where you come in.

We are looking for a Logistics Coordinator to join our Procurement team in Houston, Texas. This is a full-time, on-site position based in our Houston office, supporting both office and warehouse operations.

In this role, you will be at the center of our logistics operations, coordinating domestic and international shipments that directly support offshore projects and vessel operations. You’ll work closely with freight forwarders, customs brokers, vendors, offshore personnel, and multiple internal departments to ensure equipment, materials, and documentation move efficiently and in full compliance with global trade regulations.

The Logistics Coordinator plays a crucial role in keeping our supply chain running smoothly by preparing and reviewing shipping documentation, monitoring shipments for timely delivery, maintaining accurate shipment logs, and resolving issues that arise in the shipping process. You will also contribute to improving logistics efficiency, minimizing delays, reducing costs, and ensuring our operations meet the highest safety, environmental, and compliance standards.

We are looking for someone who is highly organized, proactive, and comfortable working across teams. Someone who understands that strong logistics isn’t just about moving items — it’s about enabling operations to happen safely, efficiently, and on time.

Join us as our new Logistics Coordinator and be part of a team that keeps DOF moving forward, both onshore and offshore.

Responsibilities

• Assists with daily operations

• Perform Utilization / Req updates / Good Receipts to support operations, as needed

• Keep MSDS folder in the warehouse up to date

• Coordinate with internal and external parties to organize and execute all logistics requirements for DOF N.A. projects/vessels

• Coordinate logistics services required for domestic and international shipments for DOF in accordance with the agreed shipping terms

• Request and evaluate quotations for logistics services (ground, sea, and air)

• Prepare and review documentation for all shipments (ground, sea, and air)

• Prepare equipment for shipping and monitor shipments to ensure timely delivery

• Receive and inspect incoming equipment both from vendors and offshore projects

• Prepare SOPs for each location/Country for logistics, as necessary

• Attend project planning and lessons learned meetings, as requested

• Site visit to local freight forwarders or vendors to audit shipment preparations, as necessary

• Have working knowledge of Business Management System (BMS) and comply with Company ISO standards

Requirements:
• Coordinate and manage all import and export activities

• Maintain working knowledge of customs regulations and import formalities

• Ensure compliance with international trade regulations

• Maintain accurate records of all import and export activities

• Resolve issues that arise during shipping process

• Coordinate with freight forwarders, customs brokers, and agents

• Communicate effectively with various internal departments and external partners

• Assist with development and implementation of strategies to improve overall logistics efficiency

• Conduct regular audits of import and export processes

• Optimize supply chain processes to minimize delays and reduce costs

• Maintain a high level of organization

• Maintain delivery and shipment logs via Microsoft Teams Operations folders

• Supervise and participate in the loading and offloading of vehicles, containers, etc.

• Responsible for ensuring safe operations in the workshop and warehouse, complying with relevant statutory, safety and environmental requirements

• Responsible for reporting all relevant health and safety concerns and documentation to the HSEQ department

Work Experience

• 5 Years of Logistics or Supply Chain Experience (Preferred)

• Experienced and knowledgeable of logistics, import/export control

• Understanding of industry HSEQ regulations and material handling

• Understanding of global trade laws

Qualifications

• High School Diploma or GED; Some College (Preferred)
• Working knowledge of logistics, import/export processes, and shipment documentation
• Understanding of customs regulations and international trade compliance
• Ability to coordinate domestic and international shipments (ground, sea, air)

Skills (Social/Technical) and Equipment

• Excellent organizational, problem solving and multitasking skills

• Self-motivated, positive attitude, professional

• Strong leadership and time management abilities

• Proficient in the Microsoft Office package

• Demonstrates clear verbal and written communication skills

• Ability to work collaboratively with management, different departments, and external partners

• Must have ability to safely operate a forklift, hand truck and hand tools

• Demonstrates an injury free, safe work history

• Must be focused on information sharing and process improvement

• Willingness to work extended hours on an as and when needed basis

• Willingness to attend training and seminars relevant to role

Work Environment and Physical Demands

This position will be based in Houston, Texas.

The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Works in the office environment approximately 100% of the time using standard office equipment

• DOF Subsea standard working hours are 8am to 5pm Mondays to Fridays with a 1-hour lunch break. Additional hours may be required to deliver and support the offshore operations as and when.

• While performing duties of this job, is required to stand, walk, sit, reach with hands and arms, climb or balance, kneel, talk, and hear, use fingers and hands to feel objects, tools, and controls

• Individual must occasionally lift and/or move up to 50lbs.

• Specific vision abilities required include near and far vision, depth perception and the ability to adjust focus

• Light to moderate travel is required to support projects and operations

Who we are:

DOF is a leading provider of integrated marine and subsea services to the global offshore energy market. We combine expertise, assets, and technology to execute integrated subsea and offshore operations safely, and reliably - every time.

With a multinational team of approximately 6,000 people and a fleet of modern of{shore/subsea vessels, we support our partners with global reach, scale, and industry-leading capability. Our operational centers and business units are in Norway, Denmark, UK, USA, Singapore, Brazil, Argentina, Canada, Angola, Philippines, and Australia.

At OOF you join a trusted global organization where safety, teamwork, and integrity come first. We offer strong career growth, supportive development, and a culture that values inclusion, recognition, and connection. Build a meaningful career in a workplace that puts people first. Unlocking the future, together

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Diversity Statement

Is this the perfect role for you, but you don't meet every single requirement? We value the right person over a perfect match to a job description. Research shows that underrepresented groups are less likely to apply unless they meet every listed requirement, and we don't want that to hold great talent back, so we encourage you to apply It's the best way for us to find the right talent for this role, or another; and that could be you.

Benefits:
At DOF Subsea, we offer a comprehensive benefits package designed to support the health, financial security, and work-life balance of our employees and their families. Benefits include competitive medical, dental, and vision coverage; company-paid life and disability insurance; a 401(k) retirement savings plan with company match; and paid time off and holidays. Our goal is to provide meaningful benefits that promote well-being both at work and at home.

Successful candidates will be required to undergo pre-employment drug and alcohol screening. DOF Subsea maintains the right to request a criminal background check as a part of the recruitment process.

DOF Subsea is an equal opportunity employer dedicated to promoting a diverse workforce and an inclusive respectful workplace.

We encourage applications from all qualified individuals.

We thank all applicants for their interest but only those selected for an interview will be contacted.