Licensing Compliance Specialist – Health Plans & HMOs

We are seeking a compliance professional with experience in the healthcare space to support insurer and HMO licensure projects from initial research through final approval and archiving. This role partners closely with the Project Manager (PM), Corporate Secretary team, and state regulators to ensure accurate, timely, and compliant filings across multiple jurisdictions.

Responsibilities:

• Conduct legal research on insurer and HMO licensure requirements and compile clear, organized documentation of findings.

• Identify licensure filing needs and accurately document all associated state and regulatory requirements.

• Create and maintain a task entry in the Teams Channel for each assigned filing.

• Partner with the Project Manager (PM) throughout the full lifecycle of each project, including planning, submission, and approval.

• Collaborate with the PM to establish timelines for initial and follow‑up licensure filings.

• Participate in regular project meetings and ad hoc discussions as needed.

• Prepare filing materials (forms, exhibits, supporting documentation) and submit them to the appropriate state agencies.

• Provide consistent, timely status updates and communicate with state regulators as needed.

• Review filing packages during internal review to ensure all requirements are satisfied and share feedback with the PM.

• Respond to questions from internal stakeholders and provide guidance on filing requirements and status.

• Monitor and report on state feedback, coordinate and submit follow‑up filings, and notify the PM upon completion and state approval.

• Coordinate with the Corporate Secretary team to issue change notices following state approval.

• Ensure all filing materials, submissions, state feedback, and approvals (including Certificates of Authority when applicable) are archived in the Licensing COE shared drive.

Minimum Qualifications:

• Prior experience working with insurer and/or HMO licensure, regulatory filings, or a closely related compliance function.

• Familiarity with the NAIC Uniform Certificate of Authority Application (UCAA) and related subsections.

• Proficiency in conducting research via State Insurance Department websites, bulletins, and applicable statutes/regulations.

• Strong organizational skills with demonstrated ability to manage multiple filings, deadlines, and priorities simultaneously.

• Effective written and verbal communication skills, including the ability to document research clearly and communicate with regulators and internal stakeholders.

• Attention to detail and accuracy in preparing, reviewing, and archiving filing materials.

• Proficiency with Microsoft Office tools and collaboration platforms (e.g., Teams, shared drives) for tracking, maintaining, and organizing project documentation.

• Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment.

Compensation, Benefits & Location:

This role offers a range of competitive compensation starting at $50,000 and a highly competitive benefits package in the alternative legal services marketplace that includes health benefits, 401K and more. Axiomites also get access to professional development resources and learning and development programs. Axiomites predominately work remotely, with the exception that some clients require on-site presence.

Axiom is the global leader in high-caliber, on-demand legal talent. Covering North America, the UK, Europe, and APAC, we enable legal departments to drive efficiency and growth and meet the demands of today’s business landscape with best in breed alterative legal services.

Axiom is a leader in diversity, inclusion, and social engagement. Diversity is core to our values and we are proud to be an equal opportunity employer. We are proud to be named a best place to work for LGBTQ+ Equality, earning top marks in the 2021 Corporate Equality Index for the second consecutive year. Axiom’s legal department is Mansfield certified and is committed to considering at least 50% diverse candidates for leadership roles and outside counsel representation.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Learn more about working at Axiom.

Equal Opportunity Employer: Axiom ensures equal employment opportunity in recruitment and employment, without discrimination or harassment on the basis of race, color, nationality, national or ethnic origin, religious creed or belief, political opinion, sex, gender reassignment, pregnancy or maternity, age, disability, alienage or citizenship status, marital (or civil or other partnership recognized by law) status, genetic predisposition or carrier status, sexual orientation, military service, or any other characteristic protected by applicable law. Axiom prohibits and will not tolerate any such discrimination or harassment.

Accommodation for Individuals with Disabilities: Upon request and consistent with applicable laws, Axiom will provide reasonable accommodations for individuals with disabilities who require an accommodation to participate in each stage of the recruitment process. To request an accommodation to complete the application form, please contact us at [email protected] and include “Applicant Accommodation” in the subject line.

Axiom respects your privacy. For an explanation of the kind of information we collect about you and how it is used, our full privacy notice is available at https://www.axiomlaw.com/privacy-notice.

Employment with Axiom may be contingent upon successful completion of a background check, providing proof of identity, and possessing the necessary legal authorization to work.

By submitting an application, you acknowledge that all information contained therein, and provided at any part of the application process, is correct and accurate to the best of your knowledge.

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