Licensing Committee Coordinator

About the Insurance Council

The Insurance Council of British Columbia is the regulatory organization that licenses and regulates the activities of over 50,000 life and general insurance agents, general insurance salespersons, insurance adjusters, and restricted insurance agents in British Columbia.

Why Work for the Insurance Council?

Work with a great team of people in a rewarding career that makes a difference. We are in a downtown location with plenty of amenities nearby. The Insurance Council has a friendly and collaborative environment with a team who is committed to protecting the public.

We offer a comprehensive health and dental plan

Work-life balance

Hybrid work environment (work from office/primary residence in BC)

Professional development

Equitable employment opportunities

The Opportunity

The Licensing Committee Coordinator is responsible for coordinating tasks related to the functioning of the Licensing Committee, including cases, frameworks and policies escalated to Council. 

Duties and Responsibilities

Arrange and manage meeting scheduling, including council member, in-house or external legal representatives, and other relevant stakeholder attendance 

Conduct conflict of interest checks

Prepare and distribute meeting agendas, ensuring all necessary documents and materials are available to participants in a timely manner before the meeting

Assist the licensing managers in the drafting and preparing of suitability reports for the Licensing Committee

Serve as the primary point of contact for committee members, applicants, licensees and stakeholders, facilitating communication and ensuring all parties are informed of meeting details and changes. 

Take meeting minutes and ensure they are distributed and uploaded to the agendas

Provide administrative and logistical support during meetings, including recording, troubleshooting technical issues and ensuring a smooth meeting flow 

Assist in orienting and training new committee members on processes, protocols, and expectations

Liaise with internal and external stakeholders to facilitate effective committee operations and address issues or concerns

Assist in developing procedures and template documentation relating to the Licensing Committee

Assist with administrative duties related to cases escalated to Council or staff, including adding case materials and minutes to the agenda

Assist with any other duties the licensing managers or director may require

Qualifications and Experience

Minimum three years’ experience in committee support, preferably within a legal or regulatory environment

College diploma in office administration, business administration, or a related field is required or equivalent relevant work experience

Strong skills with Excel, Word, and Adobe

Ability to deal effectively with multiple priorities and possess tact and diplomacy in dealing with inquiries

Excellent oral and written communication skills

High levels of initiative, flexibility, and responsiveness

Great attention to detail and high levels of thoroughness

Excellent organizational skills

A public service orientation

Ability to work independently as well as part of a team

Excellent time management skills and ability to meet deadlines

Minimum to Midpoint Salary Range: $58,480 - $73,100 per annum.
Upon hire, new employees will be placed in a starting salary between the minimum and P50 (midpoint) of the salary range. The P50 of the range represents an employee that possesses full job knowledge, qualifications, and experience for the position.