Legal Secretary

LEGAL SECRETARY

November 2024

TBVI Legal is a growing law firm committed to our employees and clients.  We are seeking to employ a BVIslander or Belonger as a Legal Secretary to join our legal team in the British Virgin Islands. We set high standards and only employ individuals who are professionally minded, committed, and able to demonstrate good interpersonal skills.  We welcome applicants who are highly motivated, extremely organized and able to work in a fast-paced, ever-changing environment.

The Role

It is suitable for a highly qualified assistant with a thorough command of legal, office, and administrative support functions combined with knowledge of court filings, legal procedures, and legal documents.  We will provide ongoing mentoring and support to the successful candidate.

Key Responsibilities:

The successful candidate will be responsible for matters including but not limited to:  

Provide administrative support to lawyers and enhance office effectiveness.

Answer and direct phone calls.

Perform all functions relating to reviewing and updating clients’ files, clients’ records and due diligence information consistently and daily, as needed.

Drafting legal documents with complete and accurate information extracted from various sources, attaching  addendums where required, and ensuring the complete document is received by or filed with the appropriate parties within statutory time limits.

Maintains calendar of hearings, court appearances, responses, compliance dates, meetings, business trips, etc., and informs attorneys of responsibilities in advance of commitment.

Organizes workload to comply with deadlines and priorities established by attorney; follows up on requests made by attorney.

Performs a variety of secretarial functions including processing litigation expense items, reports, expense reports; prepares notebooks and exhibits as required.

Participate in projects to improve the processes and efficiency of TBVI Legal.

Undertake other tasks including general administrative duties as may be required from time to time.

Skills and Experiences

A minimum of 2 years’ experience.

Excellent written and oral communication skills.

Exceptional personal organisational skills, common sense and practical with an ability to work to tight deadlines and prioritise conflicting demands.

Takes personal responsibility for quality standards and commitment to meet and exceed existing service standards.

Outstanding attention to detail, quality, and control.

Perceive beyond the obvious – think, spot errors, analyse, be proactive.

Conscientious, self-motivated and goal oriented.

Adaptable and resilient.

Exhibit enthusiasm for meeting goals by going above and beyond.

Ability to develop new skills and understand innovative technology as required.

Proven time management and relationship skills.

Previous experience in a law firm or corporate service provider preferable.

Compensation

Competitive compensation will be offered, based on the successful candidate’s overall experience and suitability for the position.

How to Apply

Applications should include a complete C.V. and will be treated in the strictest of confidence. Please clearly outline the skills and attributes you would bring to the role, your availability and salary expectations. Applications should be submitted by 15 December 2024.