Legal Officer - Company Secretary

As a Luxembourg-based bank since 1979, together with the global presence of Bank of China Group, Bank of China Luxembourg has been successfully operating and continually developing its business over the years, and has contributed to the local and worldwide economic and social development. With more than 45 years of expertise and experience in the European markets, Bank of China Luxembourg extended its roots from Luxembourg and covering 14 institutions located in 13 European countries and becoming Bank of China Europe, since 2022.

Bank of China Europe adheres to the guidance of Bank of China group and continues to grow and expand its business coverage across the world, offering comprehensive business solutions to its clients worldwide with its globalized operations and diversified platforms.

Today, Bank of China Europe comprises an international workforce with a multicultural background of more than 30 different countries and regions with over 600 employees.

Due to the continued expansion of our banking activities, we are looking for a Company Secretary:

Job purpose:

To cope with an increase in duties of the department, the successful candidate will have the opportunity to actively participate to the expansion of the bank and the further development of the Company Secretary Division, he/she will report to the Company Secretary and will participate, among others, to the company secretariat duties and various administrative tasks related to day-to-day work.

Responsibilities would be, but not be limited to, the following:

• Company secretary: support the Company Secretary in the management of the Bank’s overall corporate governance (e.g. drafting agenda and minutes of board and sub-committees, action points follow-up, drafting AGM/EGM and documentation relating to standard corporate administration, trade register maintenance, follow-up of management’s authorizations with regulators, general correspondence with legal stakeholders and regulators etc.)
• Group oversight: support the Company Secretary in the oversight of European subsidiaries and branches of Bank of China (Europe) S.A, acting as point of contact for European subsidiaries and branches corporate officers and ensuring a good communication and collaboration between entities.

Profile (Technical Skills):

• Strong and practical knowledge of Luxembourg company law and corporate secretarial matters as well as general business administration in a financial environment
• Excellent clerical skills: strong written communication skills (particularly in administrative English language), attention to detail, strong organization skills, computer literate 
• Good knowledge of the Luxembourg legal environment as well as main regulations especially in corporate governance (EBA, CSSF) as well as good understanding of usual matters coming to the Board

Profile (Soft Skills):

• Good analytical, drafting and issue-solving skills
• Able to work effectively under pressure
• Strong organization skills
• Team player in a multicultural environment

Language skills:

• Proficiency knowledge of Mandarin Chinese and English language is mandatory, French will be considered as strong assets

Education:

• Master degree in law, business or business administration (or equivalent)

Experience:

• From 1 to 5 years in a similar position with a financial institution.

This position is based in Luxembourg and open with immediate effect. Should the above mentioned criteria match your expectations, please don't hesitate to send your English CV by Smart Recruiters.