Legal Billing & Collections Coordinator - Ally

Job Summary:

We are seeking a detail-oriented Legal Billing & Collections Coordinator to support the firm’s billing operations and ensure consistent, accurate invoicing and payment tracking. This role plays a critical part in maintaining organized billing processes, improving cash flow, and ensuring outstanding invoices are followed up in a timely and professional manner.

The ideal candidate is highly organized, comfortable working with financial data, and experienced in billing, accounts receivable, or bookkeeping functions. This role will work closely with attorneys to prepare invoices, track payments, and maintain clear financial records.

Responsibilities:

• Prepare attorney time entries and generate client invoices accurately and on schedule
• Reconcile billing records to ensure invoices align with time entries and expense documentation
• Monitor accounts receivable and follow up on outstanding invoices with clients
• Track trust account activity and ensure proper documentation and compliance
• Maintain organized records of expenses, billing documentation, and payment history
• Assist with preparing financial summaries and reports for attorneys and leadership
• Ensure consistent billing cycles and flag discrepancies or billing issues for resolution
• Support general financial organization and documentation across billing processes

Requirements:
• Prior experience in legal billing, accounting support, or accounts receivable
• Bilingual proficiency in English and Spanish
• Familiarity with invoicing, billing reconciliation, and collections processes
• Strong attention to detail and ability to maintain accurate financial records
• Excellent organizational and time management skills
• Ability to communicate professionally with clients regarding billing matters
• Proficiency with spreadsheets and financial tracking tools
• Ability to work independently while managing multiple billing tasks
• Experience working in a law firm or supporting legal professionals preferred
• Familiarity with legal billing platforms or accounting software preferred
• Understanding of trust account tracking and legal billing procedures preferred