Legal Assistant - Real Estate

Lippes Mathias LLP is seeking a skilled and motivated Legal Assistant to join our West Palm Beach office. This role is essential to supporting the administrative and operational needs of our legal team. We’re looking for someone who is detail-oriented, proactive, and thrives in a collaborative environment.

Key Responsibilities:

Draft, format, and proofread legal documents with accuracy and attention to detail

Organize and maintain both electronic and physical filing systems

Schedule appointments, meetings, and events for attorneys

Manage incoming and outgoing communications, including phone calls, emails, and mail

Prepare memoranda to open new legal matters

Record documents in public records across Florida counties 

Maintain and monitor critical dates and deadlines using calendaring tools

Assist with billing and expense reporting

Provide general clerical and administrative support as needed

Qualifications:

Minimum of 2 years of experience as a legal assistant

Background in real estate, finance, or title company work preferred

Proficiency in Microsoft Word, Outlook, and Excel

Familiarity with document management systems, iManage is a plus

Strong written and verbal communication skills; comfortable interacting with clients

Typing speed of 65+ WPM with high accuracy

Experience with dictation/transcription software 

Ability to handle confidential information with discretion

Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment

Team-oriented with a collaborative mindset

Salary range dependent on experience: $50,000 - $65,000 annually

The pay range provided in this listing is a good faith estimate for this position based on the location that we are hiring for. Criteria included but not limited to, skill level, education, and experience, will determine where a candidate falls within the range.

Founded in 1965 in Buffalo, New York, Lippes Mathias is a full-service law firm with 17 offices and nearly 230 attorneys. We grow and thrive every day by way of our unique culture, which puts a premium on collegiality, collaboration, and support for our employees at every turn. You’ll quickly notice that we approach law differently at Lippes Mathias—we think ahead and around corners for our myriad regional, national, and international clients in a range of different industries. Rather than providing endless options and choices, we serve as business partners to our clients, delivering them the answers to their legal questions that advance their business outcomes.  

To learn more about Lippes Mathias, visit our recruiting website: https://www.lippescareers.com/

Benefits:

As a full-time employee, you’ll enjoy a comprehensive benefits package, including:

Multiple medical plan options through Highmark BCBS (including HDHP/HSA plans)

Dental and vision coverage (including orthodontics)

Health Savings Account (HSA) and Flexible Spending Accounts (FSA)

Paid Time Off (PTO) for vacation, sick, and personal leave

401(k) with safe harbor contribution and profit sharing

Term Life and AD&D insurance

Short-term and long-term disability coverage

Additional Voluntary benefits: Specified Disease, Hospital and Accident plans

Employee Assistance Program including mental health support

Legal work discount program