Legal Assistant - PT 6 Month Contract

About Us:

Sure, we are the largest independent brokerage in Canada, and that is pretty darn impressive, but we are more than just that.

Right at Home Realty has been a champion of the real estate agent since we opened our doors in 2004.  We obsess over agent success and are always there to provide the support and services they need to grow their business and succeed in this industry.  We continually invest in our technology and training to help our agents be more productive and efficient, allowing them the freedom and flexibility to run their businesses.

We provide a straightforward business model for our agents so they can keep their full commission, giving them certainty and more money to invest in themselves.

Our size and independence allow us to run a business that works just as well for a new agent as it does for one at the top of their career. Our strong leadership team of forward-thinking businesspeople and dedicated hard-working employees continually put their focus and attention on the agent and their business. 

Simple, Reliable, Profitable.

Description:

We are currently seeking a detail-oriented and proactive Legal Assistant to join our team on a part-time, 6-month contractual basis. This role will support the Legal & Compliance department of a real estate brokerage and offers an excellent opportunity to gain hands-on experience in a fast-paced real estate and regulatory environment while working with a collaborative and professional team.

As the Legal Assistant, you will report to the Manager of Legal & Compliance and assist with legal documentation, regulatory compliance matters, internal investigations, and administrative legal support related to real estate transactions and brokerage operations. You will also be assigned various administrative duties that will provide valuable insights into real estate law, compliance, and corporate governance.

This role requires strong organizational skills, the ability to handle confidential information, and familiarity with real estate documentation and regulatory frameworks in Ontario.

We are looking for a motivated, ambitious candidate eager to learn and contribute to a dynamic team.

Responsibilities

Supporting day-to-day administrative/clerical duties and legal functions (answering phones to filing and making copies)

Assist with the preparation, review, and organization of legal documents, including notices, agreements, correspondence, and internal memoranda.

Manage incoming violations, notices and complaints from RECO (Real Estate Council of Ontario), various Real Estate Boards across the GTA, CRTC investigations and other regulatory compliance matters;

Reviewing files, compiling evidence, and drafting and submitting documents to administrative tribunals in a timely manner, while demonstrating strong writing, proofreading, and grammar-editing skills.

Research and remain abreast of changes to statutes, rules and regulations within the real estate industry, and Financial Transactions and Reports Analysis Centre of Canada (FINTRAC and report such changes to the legal team and all departments affected by these changes.

Maintain and continuously update minute book documentation, corporate resolutions, board minutes, shareholders registers, ledgers, corporate structure charts, etc., for all entities – both electronically and physically.

Maintaining calendars, scheduling appointments, preparing and organizing legal documents, and tracking deadlines, conditional dates, and meetings for the manager and litigation files.

Proactively identifying issues in existing workflows and administrative procedures and recommending practical solutions to improve efficiency.

Organizing and maintaining both physical and electronic files and records.

Liaise professionally with insurance adjusters, legal professionals and agents on all court-related matters.

Research and draft various subject contents for meetings, monthly presentations, email notices, and training modules.

Perform other legal administrative duties as assigned by the Manager, Legal and Compliance

Talent Specs

1+ years of administrative or legal assistant experience.

Must be able to work in person at our head office.

Currently enrolled in a post-secondary program in Legal Assistant or a related field is an asset.

Extremely detail-oriented with a high level of initiative and ability to multitask.

Excellent communication and interpersonal skills.

Strong computer skills, including Adobe and Microsoft Office Suite.

Strong analytical and organizational abilities.

Able to work independently while collaborating effectively as part of a team.

Comfortable operating in a fast-paced office environment.

Why Work For Us?

Friendly team culture

Competitive salary

Comprehensive Group Benefits Plan

Employee Assistance Program (EAP)

Birthday's Off

Paid Time Off

Right at Home Realty Inc. is an equal opportunity employer committed to fostering a diverse and inclusive work environment. We consider all qualified applicants and will meet the needs of those requiring reasonable accommodations.

Qualified applicants must hold appropriate citizenship or documents permitting them to reside and work in Canada.