Legal Assistant/Front Desk

Position Overview

We are seeking a friendly, energetic, and highly organized Legal Assistant / Front Desk Coordinator to serve as the first point of contact for our Wilmington office. This role is essential in creating a welcoming and professional environment for clients and visitors while providing administrative and operational support to attorneys and staff.

The ideal candidate is self-motivated, detail-oriented, and thrives in a fast-paced legal setting, balancing front desk responsibilities with administrative and legal support tasks.

What You’ll Do

Greet and assist clients, visitors, and vendors in a professional and welcoming manner

Serve as the “face” of the office and maintain a positive client experience

Manage incoming calls and direct inquiries appropriately

Maintain cleanliness and organization of lobby and conference rooms

Open and prepare the office for daily operations

Order and maintain office supplies and inventory

Coordinate maintenance and repair of office equipment

Sort and distribute incoming mail; prepare outgoing mail

Ensure overall office organization and operational efficiency

Print, assemble, and organize real estate closing packages

Scan and upload documents into client files and case management systems

Provide general administrative support to the legal team as needed

What We’re Looking For

Minimum 1 year of experience in a receptionist, administrative, or legal assistant role

Strong interpersonal skills with a customer-service mindset

Proficiency in Microsoft Office (Word, Outlook, Excel) and general computer skills

Excellent organizational skills and attention to detail

Ability to multitask and prioritize effectively in a fast-paced environment

Notary Public certification (or willingness to obtain) preferred

Professional communication (verbal and written)

Client service and relationship management

Time management and task prioritization

Attention to detail and accuracy

Confidentiality and discretion

Problem-solving and resourcefulness

Team collaboration and adaptability

Office technology and equipment proficiency

Document management and file organization

Basic understanding of real estate transactions (preferred but not required)

What We Offer

Supportive and collaborative work environment

Competitive salary commensurate with experience

Full benefits package