Legal Assistant/Contract Administrator

Summary 

The NOPEC
Legal Assistant/Contract Administrator provides critical support to the General Counsel by managing contract administration, maintaining accurate corporate and legal department records, and ensuring compliance with organizational policies. This role requires exceptional attention to detail, strong organizational skills, and the ability to handle sensitive information with discretion. The Legal Assistant/Contract Administrator will play a key role in streamlining legal processes and supporting the organization’s operational efficiency. 

The position is full-time and based in Solon, Ohio. Hourly wage commensurate with experience.
 

Core Values 

Integrity – Maintains confidentiality of contracts and sensitive information while ensuring accuracy and compliance.  

Driven Team Player – Works proactively to support the General Counsel and collaborates effectively across departments.  

Intelligent with Sound Judgement – Applies critical thinking to identify potential issues and escalate appropriately.  

Confident Leader & Thinker – Takes initiative in managing contract workflows and suggests process improvements.  

Humble and Flexible– Adapts to changing priorities, open to feedback and willingly and cooperatively takes direction from the General Counsel and other Executive Officers. 

Essential Duties and Responsibilities 

Illustrative duties may include, but are not restricted to, one or more of the following: 

Provides paralegal and legal assistant support to General Counsel

Responsible for Contract Administration Oversight

Executes NOPEC’s Records Management procedures for storing and archiving documents

Review Record Retention Policy & applies appropriate action to all company records

Assists legal counsel with Corporate Record Keeping

Provides backup for mailings to community members

Performs community and industry research at the request of NOPEC officers

Provides backup for General Reception

Coordinates with outside counsel all regulatory filings as needed and directed by General Counsel on behalf of NOPEC or community members
 

Manages and responds to PUCO/BBB complaints

Prepares under the supervision of General Counsel all New Community Membership Paperwork & coordinates with outside counsel PUCO filings

Files & records Refresh, Anniversary, and New Community Opt Out Letter PUCO Filings  

Reviews outside counsel invoices for accuracy 

Coordinates filing of all corporate contracts including Ennovate division in legal department files 

Other Skillsets & Responsibilities 

Proficient in Outlook Calendar and Microsoft Office Suite, including
in the composition and editing of complex legal documents 

Time management including ability to work under time deadlines for legal filings and documents 

Computer Skills: Competency in all office-based functions (Microsoft Office – all major components), Customer Relationship Management software, database management, and presentation software.
 

Physical Requirements 

Sitting, standing and bending. 

Ability to use office equipment including but not limited to office copier, shredder, computer equipment, audio/visual equipment. 

Ability to speak in a clear and easily comprehensible manner. 

Ability to speak publicly in a confident and compelling manner 
 

Valid Ohio Driver’s License and proof of automobile insurance at a level established by NOPEC.
 

Background 

Paralegal certification strongly preferred or equivalent legal experience
 

Minimum of 5 years’ experience working in a legal department or a law firm
 

NOPEC Mission and Call to Service 

NOPEC is the largest governmental retail aggregation in the State of Ohio. We have approximately 250 member communities in 20 counties throughout Ohio. We exist for the sole purpose of serving our member communities and consumers. 

To fulfill this purpose, we aggregate, educate and advocate, maximizing the value we bring to our members. 

The NOPEC team members who help us fulfill this mission must be confident, thinking leaders who are both humble and flexible. We exist to serve and must be willing to put our shoulders to that service regardless of where, how and when the opportunity for service may present itself. We are driven team players, intelligent with sound judgment, who understand and forward the needs of the people and communities we serve and who roll up our sleeves to work both collectively and individually to live up to and exceed the expectations of the public we serve. 

Working Conditions 

Incumbent will work in a hybrid office environment. Incumbent should understand the expectation that this job periodically requires a 40+ hour per week commitment. 

Verification of identity, education, prior employment, and references may be required. 

We are a drug-free workplace, and an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.