Legal Assistant

Lippes Mathias is seeking a detail-oriented, proactive Legal Assistant to join our team and provide comprehensive administrative and legal support across multiple practice areas. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety in their work, and is committed to delivering high-quality support to attorneys and clients.

Key Responsibilities

Prepare, format, and proofread legal documents, correspondence, and filings

Manage calendars, schedule meetings, and coordinate attorney appointments

Maintain and organize both physical and electronic case files

Assist with client communication, including responding to inquiries and collecting information

Process incoming and outgoing mail, court documents, and service of process

Conduct basic legal research and gather case-related information as requested

Support billing processes, including time entry and invoice preparation

Provide general administrative support to attorneys and the legal team

Minimum Qualifications

Associate degree in a related field or Paralegal Certificate

At least one (1) year of experience in a law firm environment

Strong written and verbal communication skills

High attention to detail and strong organizational abilities

Proficiency with Microsoft Office Suite; familiarity with legal practice software is a plus

Ability to handle confidential information with professionalism and discretion

Strong multitasking skills and the ability to meet deadlines in a dynamic environment

Preferred Qualifications

Experience supporting multiple attorneys or practice areas

Knowledge of court rules, filing procedures, or legal terminology

Prior experience with case management systems (e.g., iManage, ProLaw)

Salary range: $20-$25/hour This is a good faith estimate for the position based on location and minimum criteria. Actual compensation may vary based on experience and other job-related factors as permitted by law.

Full time employees are also eligible for a year-end bonus and a comprehensive benefits package that includes medical, dental, and vision coverage beginning the first of the month following hire; immediate eligibility for the firm’s 401(k) and profit sharing plan; firm-arranged parking at our downtown locations; firm-paid long-term disability coverage for all employees; and firm-provided life and AD&D insurance for staff.

Founded in 1965 in Buffalo, New York, Lippes Mathias is a full-service law firm with 17 offices and nearly 230 attorneys. We grow and thrive every day by way of our unique culture, which puts a premium on collegiality, collaboration, and support for our employees at every turn. You’ll quickly notice that we approach law differently at Lippes Mathias—we think ahead and around corners for our myriad regional, national, and international clients in a range of different industries. Rather than providing endless options and choices, we serve as business partners to our clients, delivering them the answers to their legal questions that advance their business outcomes.  

To learn more about Lippes Mathias, visit our recruiting website: https://www.lippescareers.com/