Legal Administrative Assistant

Legal Administrative Assistant

Location: Naples, Florida
Firm: Musca Law, P.A.

Position Summary

Musca Law, P.A. is seeking a motivated and detail-oriented Administrative Assistant to join our Naples office. This position is ideal for a professional who is organized, dependable, and eager to begin a career in a fast-paced legal environment. The Administrative Assistant will provide essential clerical and administrative support to attorneys and staff while ensuring a high level of professionalism and client service.

Key Responsibilities

Schedule appointments, meetings, and court-related deadlines

Prepare, organize, and maintain physical and electronic files

Scan, upload, and manage documents within the firm’s case management system

Assist with drafting routine correspondence and internal documents

Receive, sort, and distribute incoming mail and deliveries

Maintain office organization, supplies, and common areas

Maintain confidentiality of client information at all times

Closing client files

Assisting with Trust matters

Qualifications

High school diploma or equivalent required; some college coursework preferred

Prior office or administrative experience is a plus but not required

Strong organizational skills and attention to detail

Excellent written and verbal communication skills

Proficiency with Microsoft Office (Outlook, Word, Excel)

Ability to learn legal software and office systems quickly

Professional demeanor and strong customer service skills

Ability to multitask and manage time effectively in a deadline-driven environment

Skills & Competencies

Reliability and punctuality

Willingness to learn and take direction

Strong work ethic and positive attitude

Ability to work independently and as part of a team

Comfort working in a confidential and professional setting

Work Environment & Schedule

In-office position at the Naples, Florida location

Full-time, Monday through Friday

What We Offer

Competitive compensation

Opportunity to gain experience in a respected law firm

Supportive team environment

Growth and advancement opportunities within the firm

Musca Law, P.A. is an equal opportunity employer committed to providing a professional and inclusive workplace.