LEGAL ADMINISTRATIVE ASSISTANT

Bilingual Administrative Assistant
• Schedule: Monday to Friday 08:30 to 5:30PM Pacific Time
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• Position: Full Time
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• Language Requirement: B2+ (Bilingual English/Spanish)
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• Work Modality: On Site
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• Experience: 2 years
Job Description
We are seeking a detail‑oriented and proactive Bilingual Administrative Assistant to support two partners at a growing law firm. This role is essential for maintaining organization across daily operations and ensuring all correspondence, case files, and documentation are handled efficiently in a fully digital environment.
Responsibilities
Provide direct administrative support to two partners. Manage and review incoming correspondence (emails, documents, notices). Maintain and organize fully digital case files and documentation (no physical files). Assist with file management, document retrieval, and overall organization. Work within a case management system (Clio preferred but not required). Retrieve and manage medical records and other case‑related documentation. Track payments and maintain accurate records within internal systems. Support general case management and administrative workflows. Ensure all files, documents, and communications are handled accurately and on time.
Requirements
• Bilingual (English & Spanish) required.
• 1–2+ years of administrative experience (law firm experience preferred).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills in both languages.
• High attention to detail and ability to handle confidential information.
• Experience with case management systems (Clio is a plus).
• Comfortable working in a fully digital, document‑driven environment.
Skills:
Administrative Support Legal Administrative Support Digital File Management Case Management Systems (Clio) Bilingual Communication (English/Spanish) Document Organization Attention to Detail Confidential Information Handling Multitasking Record Keeping / Data Accuracy Correspondence Management

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