Legal Administrative Assistant

Milestone One is a Site Enabling Services organization with global headquarters in Zug, Switzerland. We understand what clinical study sites need and our overall mission is to support sites in stronger study delivery.

Provide comprehensive administrative support to the Global Legal Manager and Legal Department, supports and coordinates contracting QC and execution formalities, intermediates legal administrative matters, coordinating with MO1’s various department stakeholders, ensuring smooth execution of legal department workflows: document preparation, contract lifecycle administration, quality control, coordination of translations and submissions, and basic legal research.

Key Responsibilities

• Document Finalization and Formatting. QC check and finalise legal documents (contracts, amendments, templates, policies) in strict compliance with MO1 house style. Maintain document templates for recurring workflows.
• Track Changes and Redlining. Process, consolidate, and clean redlined documents. Prepare blackline comparisons.
• Contract Lifecycle Administration. Maintain the contracts log and repository, tracking key elements, circulate documents for review and signature, file executed agreements.
• Quality Control. Verify defined terms, cross-references, formatting, completeness and accuracy of customizations, including schedules/annexes, prior to finalisation. Flag and correct discrepancies.
• Basic Legal Research. Conduct targeted desktop research on regulatory and legal topics as directed. Present findings in concise summary format.
• Translations and Administrative Filings. Coordinate translation workflows (internal/external). Handle routine filings, notarisations, apostilles, and regulatory submissions as instructed.

• Education: Bachelor’s degree in law (strongly preferred). Related degrees (public administration, business, international relations) accepted if experience requirements are met.
• Experience (mandatory): Minimum 2 years as a paralegal, legal assistant, or equivalent legal support role in a law firm, legal department, or professional services environment. International/multi-jurisdictional contract experience is a strong advantage.
• Technical Skills (mandatory): Expert-level Microsoft Word (styles, Track Changes, document comparison, advanced formatting). Proficient in MS Office Suite (Excel, Outlook, PowerPoint, Teams) and SharePoint.
• Language (mandatory): English C1 or above (working language of the department). Romanian native/fluent. Additional languages are an advantage.

Personal Competencies: Exceptional attention to detail. Strong organisational skills and ability to manage concurrent tasks. Self-motivated, reliable in a remote setting. Discretion with confidential information.

If you feel it is time to make your skills and knowledge visible within a developing company with true focus on its people, then Milestone One is the right choice for you.