Legal Administrative Assistant - Ally

Job Summary:

We are seeking a highly organized Legal Administrative Assistant to support attorneys with daily administrative and operational tasks. This role helps ensure the legal team can focus on billable work by managing scheduling, document preparation, communication, and coordination tasks.

The ideal candidate is detail-oriented, proactive, and comfortable handling multiple administrative responsibilities while maintaining accuracy and professionalism.

Responsibilities:

• Manage attorney calendars, including scheduling meetings, hearings, and deadlines
• Prepare, format, and organize legal documents and correspondence
• Monitor and manage email inboxes, ensuring timely responses and follow-ups
• Communicate with clients to provide status updates and coordinate information requests
• File documents with courts or relevant agencies when required
• Coordinate travel arrangements, meetings, and internal scheduling needs
• Maintain organized digital files and documentation
• Support general administrative tasks to ensure smooth daily operations

Requirements:
• Prior experience in administrative support, legal administration, or executive assistance
• Bilingual proficiency in English and Spanish
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High attention to detail when preparing documents and managing records
• Ability to manage multiple priorities and deadlines
• Comfortable handling confidential and sensitive information
• Proficiency with common office tools such as email, calendars, and document formatting software
• Experience working with law firms or legal professionals preferred
• Familiarity with legal document formatting or court filing processes preferred
• Experience supporting attorneys or legal teams in a remote environment preferred