Leasing Coordinator | Calgary

At Aspen, our Vision is to remain a highly respected boutique real estate company and employer of choice. We will continue to earn exceptional returns by adding meaningful value for our team and community through ownership, management, and development opportunities. 

Strong leadership and teamwork are the cornerstones of our Core Values: Customer & Community Service, Integrity, Creativity, Adaptability, Respect and Entrepreneurship. Driven by our mission and vision, we foster an environment where employees thrive on honesty, open communication, and accountability, maintaining the highest standards of professional and ethical conduct. 

We offer dynamic opportunities, with an excellent compensation and benefits program. Our collaborative and professional environment promotes and rewards learning, development, and success. Joining Aspen means becoming part of a team that values innovation and continuous improvement, with opportunities for personal and professional growth. Aspen is an equal opportunity employer committed to hiring and retaining a diverse workforce. 

We are pleased to announce we have an immediate opening for a team and service-oriented individual to fill a Leasing Coordinator office-based role in downtown Calgary. 

This is a fantastic opportunity and if you, or someone you know, are a match for the qualifications below please submit resumes to Human Resources. 

You’ll find a full listing and description for this and other Aspen positions currently available at CAREERS | Aspen Properties.  

Thank you for your interest in the Aspen team.  

Position Summary | 

The Leasing Coordinator will provide essential support to the leasing team. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced commercial real estate environment. 

Regular work hours are Monday to Friday 8:30 am to 5:00 pm. The Leasing Coordinator will report directly to the Director, Leasing.  

Key Responsibilities | 

Provide comprehensive administrative support to the Leasing team, exercising discretion, confidentiality, and strong knowledge of commercial real estate terminology and internal processes 

Monitor and track critical dates, conditions, and deliverables for active transactions 

Maintain accurate lease files, leasing databases, and transaction tracking systems, including data entry and reporting within Excel and Yardi 

Prepare leasing reports, presentations, and market research summaries to support decision-making 

Update and distribute marketing materials, property listings, floor plans, and vacancy availability across platforms 

Leverage AI-enabled tools to conduct market research, support competitive analysis, enhance reporting, and identify workflow efficiencies 

Plan and coordinate meetings and stakeholder events, including logistics such as travel, accommodations, materials, and technology 

Support vacancy tours by opening suites and presenting vacancy options 

Schedule meetings, prepare agendas, record minutes, and distribute follow-up materials 

Initiate purchase orders, process invoices, and manage monthly expense reporting 

Manage branded merchandise inventory and coordinate tenant and broker appreciation initiatives 

Build strong working relationships with internal teams and external stakeholders 

Contribute to cross-functional projects and provide support across Leasing and Asset Management as required 

Assist with special projects as needed  

Qualifications | 

University degree or College diploma 

2 - 3 years in an administration support function 

Leasing experience preferred 

Works extremely well under pressure with the ability to meet tight deadlines while maintaining attention to detail  

Strict attention to detail  

Strong proficiency in Microsoft office products i.e. Outlook, Word, Excel, SharePoint and PowerPoint 

Strong proficiency in Adobe 

Familiarity with commercial real estate leasing or property management is a plus 

Ability to exercise sound business judgment and confidentiality 

Prioritize conflicting needs, handle matters expeditiously, proactively and follow-through on projects 

Superior proof-reading skills 

Excellent verbal and written communication skills 

Ability to adapt and evolve in a dynamic organization that is constantly changing 

Have flexibility to work extra hours on occasion and sometimes on short notice 

An organized self-starter with excellent time management and multitasking abilities 

Honesty and integrity combined with a high level of initiative and dedication  

A positive attitude with superior customer service and teamwork skills  

Successful City of Calgary Police Information/Criminal Record Check. 

While we appreciate all interest, only those candidates selected for an interview will be contacted.