Lead Administrative Services Coordinator

Confidential

West Kelowna/Kelowna, British Columbia permanent

Posted: January 30, 2026

Required Skills

Job Description

LEAD ADMINISTRATIVE SERVICES COORDINATOR

Reports to: Administrative Services Manager

Why Join GRM Inc.

Be part of a values-driven team where your work matters. GRM Inc. offers a supportive culture, opportunities for growth, and the chance to make a meaningful impact.

At GRM Inc., we deliver exceptional facilities and project management services while putting people first. Guided by our values—Safety, Operational Excellence, Relationships, Integrity, and Respect—we foster a supportive, collaborative workplace where our team is trusted, valued, and encouraged to grow. We take pride in our work, support one another, and focus on building lasting partnerships with our clients and communities.

About the Role

The Lead Administrative Services Coordinator supports the administration and reporting of Schedule C contracts, ensuring accurate execution and strong client outcomes. This role coordinates closely with Regional Managers, Procurement, Finance, and Operations to support contracts, bids, and vendor documentation. You’ll also coach junior team members and assist in managing seasonal workloads.

Key Responsibilities

Track contract lifecycles, deliverables, and deadlines

Support seasonal contract creation and maintenance

Maintain partner compliance documentation

Coordinate bid submissions (pricing, documents, timelines)

Support procurement: quotes, vendor setup, purchase tracking

Build and validate pricing spreadsheets and project quotes

Support post-award implementation and work order management

Identify process improvements and support peak-season execution

Coach junior team members and balance workloads

What You Will Bring

Strong organization, planning, and critical thinking skills

Clear written and verbal communication

Detail-oriented with strong judgment; comfortable with pricing

Ability to manage multiple priorities and tight deadlines

Proficient in MS Word and Excel; able to learn internal systems

Positive, solutions-focused mindset

Employee Benefits

Company-matched RRSPs

Health care spending account

Extended health and dental coverage

Paid time off

Company cell phone allowance

Life, Dependent Life, AD&D, and Long-Term Disability insurance

Family Assistance Program

Education

Secondary School (minimum requirement)

Paralegal Certification/Diploma preferred

Previous supervisory experience preferred

Schedule and Location

Monday to Friday - 8 hours per day

In-person at an office location in West Kelowna (possibility of a hybrid opportunity)

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