Laboratory Administrative Assistant

Who we are: At Arkana Laboratories, everyone has an important role to fill. Come join us and be a part of a team dedicated to making life better for those who need it most.

This place is packed with super-smart people who do their best work together. We work hard every day to advance our understanding of disease and provide world-class care to our patients in hopes of leaving our corner of the world a little better than we found it. While we are committed to improving the lives of thousands of patients, we never lose sight of the realization that they are the reason we get to create change in our field.

Built on generosity, teamwork, and the freedom to try new things, we take great pride in our work. Great ideas come from everywhere in this company and we celebrate each success and failure for the opportunity it gives us to keep reaching. For more than twenty years after our founder, Dr. Patrick Walker, wrote his goals on the back of a napkin, our people, culture, and values have remained strong.

Arkana Laboratories is seeking a highly organized and proactive Lab Administrative Assistant to support our laboratory leadership and teams. This role goes beyond traditional administrative support, you’ll play a key part in keeping operations running smoothly, improving workflows, and helping teams stay aligned and efficient.

What You’ll Do

Support Daily Operations

• Provide day-to-day administrative support to lab leadership and teams

• Coordinate calendars, meetings, travel, and team events

• Manage conference room scheduling and logistics

Drive Organization & Efficiency

• Maintain accurate records, filing systems, and internal documentation

• Track office and lab supply needs and coordinate ordering

• Assist with equipment maintenance scheduling and vendor coordination

Reporting & Communication

• Prepare reports, spreadsheets, presentations, and internal communications

• Distribute recurring updates and ensure timely information flow

• Handle incoming inquiries and direct them appropriately

Support Compliance & Staff Needs

• Track continuing education and licensure renewal timelines for technicians

• Maintain employee records and attendance tracking

• Handle confidential information with professionalism and discretion

Contribute to Continuous Improvement

• Identify opportunities to improve workflows and processes

• Explore tools and technologies that enhance team efficiency

What We’re Looking For

• High school diploma or equivalent required

• 3+ years of administrative or similar experience preferred

• Strong organizational and multitasking skills

• Excellent communication and interpersonal abilities

• Proficiency with Microsoft Office (Excel, Word, Outlook)

• Ability to work independently and manage shifting priorities

Additional Details

• Schedule: Monday–Friday, 6:30 AM – 3:30 PM

• Work Environment: Professional office/lab setting

What we offer: We know that health is more than doctor visits and life is more than work. We work hard at Arkana but in turn provide competitive salaries and generous benefit offerings.

Specifically, we offer the following benefits to full-time employees:

• Competitive salary

• Generous paid time off and Paid Holidays

• Minimal cost health insurance for you and affordable options for your family

• 401(k) with immediate eligibility and match

• Company-paid life insurance

• Company-paid long term disability coverage

• Affordable vision and dental plans

• Flexible Spending Account or Health Savings Account availability

• Wellness plan and complimentary yoga classes

• Monthly in-office massages and employer-sponsored lunches

Please see Careers for further information.