Junior Project Coordinator/Admin (A&AS) (Top Secret/SCI Clearance)

What company will I be working for? You will be working for a national security services firm, providing cutting-edge services across DoD and other agencies. At Inflow, we believe in making it matter for every employee, every customer, and every mission we support. That means that we put employees first, providing both innovative benefits and great technology. Check out https://inflow-ns.com/inflowees to learn more about what it’s like to be an Inflowee.  

What level Clearance do I need? You must possess an active Top Secret/SCI clearance.

What will I be doing? In support of Inflow's contract with the Government, using your expertise in project coordination, you will support by providing Advisory and Assistance Services (A&AS) and limited non-A&AS support and expertise to assist the Standoff Munitions Application Center (SMAC) component of Joint-Global Strike Operations Center (J-GSOC) forces at Barksdale AFB, LA, along with other areas/locations CONUS and OCONUS, including deployed locations. In this role, you will:

Provide administrative and project coordination support to team and program leadership

Assist in managing calendars, scheduling calls and meetings, tracking project schedules, appointments and events

Update calendars and project timelines to reflect changes or updates

Book meeting/conference rooms and ensure necessary participants are invited

Track milestones, status reports, performance metrics, deadlines, and deliverables

Prepare meeting agendas, announcements/information, and disseminate them to relevant participants

Document key discussions, decisions, and action items during meetings

Prepare, review, proofread, and edit electronic and printed correspondence, briefings, templates, forms, SOPs, databases, spreadsheets, and project documentation

Provide records management support, data entry and retrieval, and reporting, following established procedures and security protocols

Respond to e-mails, telephone calls, visitors, or correspondence

Facilitate tracking and resolution of issues associated with operations and organizational processes

Comply with established security regulations pertinent to accepting, sorting, delivering, handling, and safeguarding of classified material

Utilize Agile methodologies and risk management tools to enhance project tracking, coordination, critical path analysis and de-conflict with other projects

Organize, update and maintain information repositories including documentation, master schedules, collaboration tools and a wide range of strategic and tactical information

Support process analysis, process improvement and monitor/control processes

Other duties as assigned

What experience, training, and education do I need?

You must meet the minimum requirements:

Active TS SCI clearance

Bachelors degree or five (5) years of related military or government experience in a military organization

Excellent interpersonal skills

Excellent oral and written communication

Knowledge of Air Force Knowledge Management practices

Proficient with Microsoft 365 applications and programs

Proficient with Atlassian Confluence

Experience supporting classified operations using SIPRNET and JWICS

Experience using Agile methodologies for project management

Able to travel as required

The following is preferred:

PMI-PMP Certification

Knowledge of: Best practices Studies, Business Case Analysis, Creative Problem Solving, Decision Briefing, Project Management Processes, Project Activity Implementation, and Risk Management, Strategic Planning

Knowledge of: Business Process Re-engineering techniques, Change management, Facilitation, Organizational Assessment, Process Modeling, Business Planning, Consensus Building, Organizational Restructure, Design, and implementation, Project Management Processes, Data Modeling, and Benchmarking/metrics

Demonstrated ability to quickly ramp up to support customer's needs, clearly communicate (orally and written) ideas, take initiative to provide creative solutions to challenges and/or systemic problems

Where is the client site that I would be working for? You will be working in Barskdale AFB, LA, address disclosed after your clearance is verified.

Inflow is an EEO/Affirmative action employer and is committed to hiring and retaining a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. 

By submitting your application for a position at Inflow, you acknowledge and consent to our participation in the E-Verify program. If selected for hire, you will be required to provide specific documentation to establish your identity and eligibility to work in the United States, as required by federal law.