Job ID #31945: Records/Catalogue Clerk

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

Job ID #31945: Records/Catalogue Clerk

Union: CUPE Local 5167

Job Description ID #: 6664

Close date: Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-city
by 4:00 p.m. on May 20, 2026

Duration: Up to 24 months

Vacancy type: This posting is for an existing vacancy

Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.

SUMMARY OF DUTIES

Reports to the Senior Curator, Collections & Monuments within the Museums & Heritage section and working closely with Collections and Conservation unit members to create a comprehensive, accurate and well-researched publicly accessible collections database. This role performs collections management duties including inputting and updating artifacts collections data into collections management database working with digital files including images and video and their associated metadata.

GENERAL DUTIES

Enters artifact collections data into the Argus collections management system using existing physical and digital documentation.

Consolidates artifact information from paper records and existing digital data, correcting fields as needed to create a comprehensive, accurate collections database.

Responsible for maintaining excellent data standards following data management and digitization procedures

Digitizes collections documentation using flatbed scanners and digital cameras then uploads digital files onto the collections management system

Conducts research on artifacts using on-line resources, primary and secondary documentary materials.

May handle and move artefacts.

Works in accordance with the provisions of applicable health and safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.

Performs other duties assigned which are directly related to the major responsibilities of the job.

QUALIFICATIONS

An Ontario high school diploma and relevant work experience digitizing cultural collections.

Previous direct experience with collection management databases and/or digital asset management systems. Experience with Argus would be considered an asset

Must have demonstrated proficiency in the fundamentals of data entry and the ability to type information quickly and with a high level of accuracy.

Demonstrated experience with museum, library or archival database systems

Strong understanding of the fundamentals of digitization in museums and archives with demonstrated experience digitizing records and photographing 3D artifacts and images.

Ability to work independently with strong attention to detail

Ability to relate well with employees at all

Previous experience in records management is a definite

Disclaimer:

Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms:

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship.  If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.