IT Operations & Asset Coordinator

Position Summary

Mobile Medical is seeking a detail-oriented and technically capable Technical Operations Specialist to support cross-functional workflows across HR, Service, Accounting, and IT. This role plays a key part in maintaining operational efficiency through reporting, data management, and systems support.

This position is ideal for someone who enjoys working with data, improving processes, and supporting day-to-day operations in a fast-paced environment. The ideal candidate is highly organized, proficient in Excel, and comfortable navigating multiple systems.

Key Responsibilities

Reporting & Data Management

Build, maintain, and validate operational and financial reports

Perform data reconciliation across multiple systems to ensure accuracy

Support recurring operational and workload reporting

Develop and maintain Excel-based trackers, dashboards, and tools

Monitor data quality and resolve discrepancies

Operations & Systems Support

Provide cross-functional support across HR, Accounting, Service, and IT teams

Assist with onboarding and offboarding workflows

Support data imports, exports, and system updates

Process and track operational and IT-related purchase orders

Maintain documentation for processes, workflows, and SOPs

IT & Asset Coordination

Track and maintain IT asset inventory (laptops, phones, hotspots, etc.)

Coordinate device setup and recovery for new hires and terminations

Assist with software license tracking and renewals

Support user access reviews and basic system administration tasks

Maintain accurate records of system access, assets, and configurations

Coordinate with internal teams and external vendors to resolve issues

Workflow & Process Coordination

Support weekly operational workflows and reporting cycles

Track tasks and ensure deadlines and deliverables are met

Assist with project coordination and operational initiatives

Identify and suggest opportunities to improve efficiency and processes

Qualifications

Required

Advanced Microsoft Excel skills (pivot tables, lookups, data cleanup)

Experience with reporting and data reconciliation

Experience with Smartsheet or similar workflow tools

Strong attention to detail and accuracy

Excellent organizational and time management skills

Ability to manage multiple priorities in a fast-paced environment

Strong communication and cross-functional collaboration skills

Comfortable learning and using multiple systems and tools

Preferred

Experience with HRIS, payroll, or accounting systems

Exposure to IT operations, asset tracking, or system administration

Experience supporting operational or business teams