Invoicing Administrator

WHAT IS ON OFFER

Alfred H Knight has an exciting opportunity for an Invoicing Administrator to join our team in Prescot, Liverpool. This is a 12-month Fixed Term Contract (FTC) within our Head Office, offering the chance to work alongside a great team in a stable, family-owned global business.

In this role, you will be responsible for the provision of a first-class customer service, working in conjunction with our Client Liaison, Operations, Accounts, and Management teams. You will ensure that all eligible work is accurately invoiced and distributed to clients promptly, ultimately facilitating the release of client funds in payment for AHK services.

ABOUT US

Alfred H Knight is a totally independent, family owned business spanning five generations. A global network of strategically placed offices and laboratories enable global trade by providing independent inspection, analysis and consultancy services to the metals and minerals, solid fuels and agriculture industries.

We have honed and carefully crafted our reputation. Delivering knowledge and professionalism in all aspects of weighing, sampling and analysis. We thrive by continuing to re-invest in our facilities, technology and people. Click here to find out more about AHK.

DO YOU HAVE WHAT IT TAKES?

To be successful at Alfred H Knight you will need to display the following:

REQUIRED KNOWLEDGE AND WORK EXPERIENCE 

Essential

Invoicing Background: Prior experience in an invoice production role and a solid understanding of invoicing systems.

Accuracy & Pace: Proven ability to produce prompt sales invoices, manage pro-formas and free credits, and handle corrections via credit notes and reissues.

Proactive Approach: A self-starter who can prioritise a daily workload and work to strict timescales using their own initiative.

Quality Focus: A strong appreciation of what it takes to deliver a high-quality service to both internal and external stakeholders.

Required Competencies

Communication: Excellent interpersonal skills with the ability to communicate professionally (both verbal and written) at all levels.

Detail Oriented: High level of organisational skill with a sharp eye for detail and data accuracy.

Team Player: Someone who promotes equality, dignity and due respect for all colleagues.

Analytical Skills: An understanding of the factors involved in delivering a profitable and quality-driven service.

Required Work Experience

Collaboration: Experience working in conjunction with various departments to support the invoicing process.

Operational Support: Ability to manage customer and departmental queries, support purchase invoice distribution/authorisation, and maintain specific client requests (such as applicable discounts).

 Financial Monitoring: Background in monitoring sales versus purchase costs to ensure jobs generate a positive UK contribution.

Data Management: Well-practised in database management and the production of management information and reports.

Tax Knowledge (Desirable): A working knowledge of UK and European sales tax (VAT) applicability.

IT Literacy: Proficient in standard office software and database management.

Industry Knowledge (Desirable): Familiarity with inspection and supervision services or profit and loss systems.

BENEFITS 

We are offering an excellent opportunity with a salary and benefits package to match including pension, life assurance and an employee assistance programme.

If you are invited to interview, please let us know if there are any reasonable adjustments we can make to the recruitment process that will enable you to perform to the best of your ability.

Alfred H Knight is committed to creating a diverse & inclusive environment and hence welcomes applications from all sections of the community.