Invoice Processing Administrator

Fulkrum is a global leader in inspection, expediting, auditing, and technical staffing services, delivering exceptional solutions to the energy, engineering, and construction industries for over 14 years. Headquartered in the UK, we have established a strong presence across six continents, serving more than 300 clients worldwide.

Our commitment to excellence has been recognised with prestigious awards, including the King's Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024). Most recently, Fulkrum was named the 2025 winner in the People, Culture & Optimisation category at the EIC North & Central America Regional Awards.

Our Kuala Lumpur office is currently seeking a highly motivated Invoice Processing Administrator to join our dynamic team. 

Role Overview:

The main objective of this role is to provide comprehensive administrative support within the accounts department and assist various stakeholders across global regions. A key responsibility will be to process invoices from multiple regions using the company’s accounting systems, such as IRIS and Sage. This role is integral to the smooth operation of the company’s global financial processes. The ideal candidate will be capable of working both independently and collaboratively within a team.

Main Responsibilities (include but are not limited to):

Basic accounts duties and administration:

· Supporting the day-to-day administrative tasks within the accounts department.

Invoice processing:

· Receiving, reviewing, and checking inspector invoices for accuracy before processing on internal software and accounting software.

· Ensuring all inspector invoices are correctly aligned with company policies, including verifying hours, days worked, and any additional expenses incurred.

· Checking that invoices comply with local tax regulations and internal company procedures.

Query resolution:

· Raising any discrepancies or queries with the relevant coordinators or suppliers promptly.

· Following up on open queries and ensuring that all issues are resolved within the required deadlines.

Compliance and accuracy:

· Ensuring all invoices are processed in accordance with company processes and accounting standards.

· Keeping up to date with any software updates and changes to internal processes.

Deadlines:

· Ensuring that all invoicing deadlines are consistently met.

· Coordinating with the wider accounts team to ensure timely and accurate processing.

Regular updates:

· Providing regular progress updates to the Global Accounts Manager on the status of invoices and any issues being addressed.

General support:

· Providing administrative support to the Global Accounts Manager and the broader accounts team in various tasks as required.

Skills and Qualifications:

· Proficiency in MS Office programs, particularly Excel.

· Experience with accounting software (IRIS, Sage, or similar) is desirable.

· Strong attention to detail and ability to spot discrepancies in invoices.

· Ability to work autonomously while maintaining proactive communication, especially when following up on open queries.

· Excellent telephone and email communication skills, especially when liaising with suppliers, team members, and senior staff.

· Strong organisational skills with the ability to meet deadlines.

· Proficient in written and spoken English.

HSE Awareness:

All personnel are made aware of Fulkrum’s Health and Safety policy and procedures during the Onboarding process.

Why Join Us?

This is an exciting opportunity for a driven Invoice Processing Administrator to showcase their expertise in a supportive and collaborative environment. At Fulkrum, you’ll make a tangible impact while advancing your career in the thriving global business sector.

We offer a fantastic working environment with a highly engaged team and consistently high eNPS scores. Fulkrum's success in attracting new clients and expanding our global footprint is a testament to our excellence and dedication. We have regular reward and recognition initiatives, a social budget, and a refer-a-friend scheme to ensure our team feels valued and motivated.

Join us to be part of a high-performing team with ample opportunities for skill enhancement and development. Be a part of our success story and contribute to our continued growth and innovation.

Apply now and become a valued part of our growing team! 

Fulkrum