Invoice and Data Administrator - Property

Let’s create a more sociable future together

At Endeavour, we’re totally into what we do. With a portfolio that includes Dan Murphy’s, BWS, ALH Hotels, Pinnacle Drinks and more, we love to bring people together. Together we share our passion for our products and industry; it’s what inspires us to dream big, and continue to create new experiences for our customers and teams across Australia. If you thrive on positive energy, we want to meet you!

• Bring your passion and feel the energy 
• Lease Data Management Expertise
• Financial & Invoice Acumen

As the Invoice and Data Administrator, you'll be a vital member of the Endeavour Group Property team.  You will ensure the financial and data integrity of our extensive Retail and Hotel portfolios. You’ll take full ownership of occupancy cost administration - from validating utility charges and processing landlord invoices to acting as the key point of contact for payment inquiries. Your proactive approach will keep our property network’s financial operations running seamlessly and accurately.

Beyond the numbers, you will manage the end-to-end lifecycle of property records within MRI Horizon, ensuring every lease, variation, and sublease is meticulously documented. By coordinating vendor updates between our Property and Finance teams, you’ll serve as the essential link that keeps our systems synchronized. If you’re a detail-oriented administrator ready to bridge the gap between property data and financial execution, we want to hear from you.

Sound good? Read on.

Here is a taster of what you can expect in this role:

• Responsible for handing all occupancy cost invoices received from landlords 
• Ensure all mail received (physical and electronic) is reviewed and sent to workflow accurately to the lease management team and property teams
• Responsible for ensuring all utility charges and its calculations are checked for validity and processed in a timely manner
• Responsible for attending to enquiries with regards to payments from landlords 
• Create property record in lease management system (MRI Horizon) for New lease
• Update Property and Lease records for variations, options and executed leases
• Create and maintain Property record for Subleases
• Save lease documents to MRI MCI in the correct format for scanning and data extraction into Horizon.
• Check the Horizon data and update clauses that require manual updating.
• Secure Lease manager confirmation of the store opening dates and lease commencement dates
• On receipt of documentation or advice of a change in landlord or managing agent, check if there is an existing vendor record. If a new vendor record is required, issue standard forms to the vendor.
• Compile all required information from the landlord and forward to Finance for Vendor creation/change in the ERPs
• Update the vendor information in Lease management system (Horizon) once the vendor has been created /updated in ERPs

 

Now let’s talk about you: 

• Proven Property administration experience
• Experience with MRI Horizon Lease Management System
• Ability to read and interpret a Lease
• Excellent Time management skills
• High level of customer service
• Experience in dealing with large volumes of transactions 
• Strong attention to detail and accuracy with proven ability to communicate effectively in both written and verbal form.
• Strong business acumen and the ability to work effectively in the team environment
• Working knowledge of basic accounting principles (desirable)
• Payables experience in property sector (desirable)
• Experience in ERP systems (desirable)

The benefits are good too! 

• We offer flexible working in every sense
• An exclusive discount card for BWS, Dan Murphy’s, Woolworths, BIG W and other Endeavour Group brands, including our ALH pubs
• Monthly meeting-free days 
• Your health and wellbeing is your most important asset, and as one of our valued team members, it’s our first priority. You will have a range of free services to help you live well and support your physical, mental and financial wellbeing
• Endeavour Group is full of opportunities - use our dedicated learning and development options to grow an idea, yourself, and your career. This is just the start, so dream big.

At Endeavour, we value being a workplace where everyone’s welcome - if you meet a number of the requirements (and not all), we encourage you to apply.

We are together creators

With a portfolio that includes Dan Murphy’s, BWS, ALH Hotels, Pinnacle Drinks and more, Endeavour Group is big on sociability. Together we create the moments that bring millions of people together. And together we have more fun, create more opportunities, and score a lot more goals. We’re serious about creating a safe, inclusive and fun place to rock up to where equal opportunity is key, and flexibility is part of how we roll.  

We’re all about creating a more sociable future - for our customers and each other. If this job excites you - and you’re close-enough on the requirements, reach out, we’d love to hear from you.

You can learn more about working with us on LinkedIn or at endeavourgroupcareers.com.au.

Our Talent Team and Hiring Leaders kindly request no unsolicited resumes or approaches from Recruitment Agencies. Endeavour Group is not responsible for any fees related to unsolicited resumes.

#WeAreTogetherCreators #ComeAsYouAre #DreamBig #FeelTheEnergy #LeaveYourMark #EndeavourGroup