Investment Operations Associate - Tectonic Advisors

Summary/Objective

Reporting to the Investment Operations Manager and Managing Director, the Investment Operations Associate is responsible for supporting the multiple processes of operating and managing investment portfolios.

Essential Functions

• Support quarterly billing and revenue processes by performing data audits, control checks, and accurate invoice preparation.

• Maintain data and system integrity through ongoing quality control reviews and updates across Orion, Zoho, and related platforms.

• Assist with compliance and performance processes, including GIPS verification and coordination with custodians and consultants.

• Contribute to daily trading and portfolio operations by executing model trades, rebalances, cash requests, and resolving trade discrepancies.

• Provide reporting and proposal support for financial planners through timely month end/quarter end reporting and tailored client proposal preparation.

Responsibilities and Duties

• Assist in the client quarterly billing process, including data quality and fee calculation audits, control checks, tiered billing processes, identification and resolution of accounts with restrictions, quarterly invoice generation, and revenue reports for management.

• As part of our Quality Control process, you will routinely investigate accounts, holdings, model assignments, fee schedules, cash flows, and other transactions to ensure proper alignment.

• Provide support for GIPS (Global Investment Performance Standards) verification process, including model assignments and changes, closing of accounts and working with various custodians and compliance consultants to ensure all data accuracy and completeness.

• System and Database data entry and maintenance to ensure database integrity (Orion and Zoho database and workflow systems).

• Manage operational and portfolio management reporting, including but not limited to, asset flow, custodian alerts, portfolio high cash, etc.

• Interface with the Operations team on day-to-day tasks relating to new account on-boarding, account changes and other workflow procedures.

• Assist in trading our managed models in client accounts, as well as executing daily rebalance and cash raise requests.

• Assist with monthly and quarter-end reporting to support the financial planners we serve.

• Prepare and develop client proposals based on the specific needs and requests of our financial planners.

• Assist in resolving trade discrepancies between sub-advisors, brokers, and custodians, ensuring timely and effective resolutions.

• Assist the trader in resolving trade corrections, including completing and submitting forms to the custodian.

This position is critical to the efficient management, operations, implementation and tracking of client accounts managed by the portfolio management team. This job description is not designed to cover or contain a comprehensive listing of essential functions or responsibilities that are required of the employee for this job. Essential functions and responsibilities and activities may change at any time with or without notice.