Inventory Coordinator

About the position

Location: Brantford, Ontario

Salary :$60,000 to $65,000

Position Description

This position is based in Brantford, Canada. The Maintenance Storeroom Coordinator is reporting to the Engineering & Maintenance Manager , this position is responsible for day to day inventory management, cycle counts, reporting of all spare part cages using the computerized maintenance system.

Main Responsibilities

• Establishes and maintains a reliable network of outside vendors and suppliers to ensure cost effective and timely support of the maintenance function as it relates to spare parts.

• Supporting the Maintenance Buyer for the procurement of supplies, equipment and services related to Maintenance. Planning purchasing based on a thorough analysis of past requirements and future projections of maintenance requirements, as well as emergency maintenance requirements purchasing agents.

• This individual will coordinate his/her efforts with Maintenance & Finance department to maintain the appropriate level of inventory adhering to min / max as well as cycle counts of inventory and RCA when discrepancies are present.

• This individual will utilize expert knowledge to support Maintenance Buyer when purchasing goods and services that meet quality requirements and specifications at the most favourable price for the company, while simultaneously building and maintaining strategic relationships with key suppliers.

• This individual will be measured by the following performance objectives; maintaining accurate inventory levels, the accuracy of parts ordered, correct purchasing levels, and scheduling turnaround.

• Identify vendors of materials, equipment, or supplies.

• Maintain and implement 5S in the store rooms as well as maintenance shops.

• Evaluate cost and quality of goods or services needed for PMs with Maintenance buyer and Scheduler.

• Maintain an extensive database for all orders that is up to date and provides information for analysis and reporting.

• Participate in the development of product or substitute materials.

• Commodity Management support (Assisting in Implementing process improvements and Supplier Integration, etc.

• Plan, organize, direct, control and evaluate supply chain activities.

• Research markets to source the most optimal suppliers, in accordance with corporate objectives.

• Provide product, storage and order information to all internal departments as requested.

• Order Requisition and arrange for payments to vendors for products or services procured.

• Support Maintenance Buyer when needed on Placing purchase orders ensuring flow of inventory that guarantees optimum stock levels and meets turnover goals.

• Support Maintenance Buyer on Source, negotiate, contract and execute agreements to fulfill day-to-day business needs, primarily for high value specialty materials & services not available on existing agreements.

• Establish delivery schedules of vendors, monitor progress and contact clients and suppliers to resolve issues.

• Requests for quote, requests for proposal, requests for information, and other vendor documentation.

• Advise departments and business units of lead time required to obtain products or services.

• Make alternate arrangements in the event of shortages or delayed deliveries to minimize impact on the organization.

• Monitors all orders for back orders and delivery time inventory management.

• Conduct initial physical count of current stock and create a file so information can be migrated to the inventory management system.

• Verify computer data with physical count of stock and adjusts errors in the system, then count, or investigate and report reasons for discrepancies.

• Verifying system SKU, description, location, and label.

• Organize the physical inventory in a neat and tidy manner, that is easily accessible when required.

• Calculate annual requirements for products or services and reconcile amounts against available budget.

• Actual material usage/consumption tracking by G/L account or material account.

• Analyze reports, variances, and credits.

• Attending morning Operational meeting as well as Weekly Maintenance meeting

• Overtime as required.

Skills and Qualifications:

• Requirements High School Diploma Post-Secondary Degree or Diploma in Supply Chain Management, Business or a related field would be an asset Two years' progressive experience in a purchasing role.

• Experience in the manufacturing industry preferred.

• Strong Budget management skills.

• Exceptional oral and written communication skills to communicate effectively with all levels within the organization and with external stakeholders.

• Strong writing skills for creating reports, correspondence, contracts, requests, and other documentation.

• Knowledge of the appropriate tools for grading, analyzing, and assessing materials, equipment, supplies, services, and other commodities.

• Demonstrated understanding of integrated supply chain and logistics concepts and theories.

• Exceptional forecasting ability with strong analytical and interpretive skills.

• Strong computer skills in a SAP & Microsoft Office.

• Basic mathematical skills with ability to calculate figures and amounts such as discounts, percentages and averages required.

• Able to build and maintain lasting relationships with corporate departments and key business partners.

• Able to work efficiently as a part of a team as well as independently.

Benefits:

• 4 weeks vacation + 2 floater days per year.

• Generous pension plan eligible after 6 months. All employees receive contributions of 4% of earnings from Flora Food Canada plus we will match employee amounts between 1% to 5%.

• Health and Dental benefits eligibility on day one (a portion of premiums paid by employee).

• Overtime paid after 40 hours.

We understand your resume might not be up to date and recommend that you apply with what you have or your LinkedIn Profile. Flora Food Group is dedicated to building an inclusive and diverse workplace, we understand that you might not meet all the requirements stated in the description, but we encourage you to apply anyway. You might be the right candidate for this role or other roles. 

Flora Food Group is an employer committed to diversity and inclusion in the workplace and equal opportunities for all. We recruit based only on values, qualifications, performance, skills, behaviours, experience, and knowledge. We ensure job advertisements are free from unintentional bias.

No personal characteristics should be a barrier to joining Flora Food Group. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or other personal characteristics.