Inventory Allocation Manager

About BayWa r.e.

BayWa r.e. Solar Systems LLC (BayWa r.e.) is a solar supply partner providing panels, racking, inverters, energy storage, and eBOS components to local, independent solar installers. We deliver a differentiated experience for customers and vendor partners through expert logistics and innovative solutions.

Our mission is to be the preferred solar and energy storage partner, and our vision is to drive stable, long-term adoption of renewable energy. We offer best-in-class products, dedicated support, and services that help installation companies work smarter and grow faster. Here, people come first — their ideas, collaboration, and commitment power our mission.

Want to get to know us better? Check out our e-magazine, Solar Review.

JOB PURPOSE:

The Inventory & Allocation Manager is a critical operations leader responsible for ensuring constrained products are allocated fairly, consistently, and strategically to maximize service levels, revenue, and customer trust. This role serves as the neutral owner of the inventory allocation process—balancing demand, supply constraints, customer priority, and regional capacity—to place the right product in the right location at the right time.

This role partners closely with Sales Leadership, Regional Branch Managers (RBMs), Demand Planning, and Procurement to optimize inventory positioning across a multi-branch distribution network. The Inventory & Allocation Manager safeguards the integrity of the allocation process, protects the business from inconsistency or favoritism, and drives greater predictability, sell-through, and operational alignment across the organization. This position reports to the National General Manager.

COMPENSATION AND BENEFITS: 

We strive to offer progressive benefits to our employees. We believe that our employees and our culture are the foundation of the work that we do. 

The salary for this position is $70k-$80k per year.  Actual compensation on this range varies based on a variety of non-discriminatory factors, including location, job level, prior experience, and skill set.

401k with up to 5% Employer match 

Health Premium covered at 100% for individuals (for select plans) 

Dental, Vision, Accident, Critical Illness, Group & Voluntary Life Insurance and AD&D 

Unlimited PTO 

100% Paid family leave up to 12 weeks

PRIMARY DUTIES AND RESPONSIBLITIES:

Product Allocation & Prioritization

Leads the complete allocation process for constrained SKUs in alignment with BayWa’s priority framework, revenue goals, and customer commitments. Pulls and analyzes demand plans, historical run-rate, multi-category buying patterns, deposits/pre-payments, credit capacity, and open orders to determine allocation at SKU, customer, and branch levels. Clearly communicates allocation decisions to Sales, monitors follow-through, and reallocates inventory when customers fail to collect products within defined timelines. Ensures allocation outcomes support strategic customer relationships and enterprise goals.

Integrity & Governance of the Allocation Process

Acts as the neutral owner of allocation integrity across the organization. Identifies when representatives attempt to bypass rules or influence outcomes inappropriately. Documents and escalates issues to Sales Leadership using clear data and recommendations. Ensures rules are applied consistently, transparently, and without bias to protect the business from misallocation, revenue erosion, and customer inequity.

Regional Inventory & Capacity Coordination

Partners with RBMs to align warehouse capacity, receiving schedules, and shipment planning with allocation decisions. Confirms that POs are assigned to the correct destination branches and coordinates transfer orders (TOs) when adjustments are required. Ensures inventory is strategically positioned to support regional demand, reduce out-of-service-area shipments, and minimize operational waste.

Inventory Turns, Sell-Through & Risk Management

Monitors performance of constrained inventory and oversees SKU-level sell-through analytics. Flags slow-moving, high-risk, or aging allocated inventory early and drives necessary corrective action across Sales, RBMs, and Procurement. Ensures allocated products sell in accordance with forecasted intent and that constrained SKUs do not stall in the network.

Split Shipment Reduction & Fulfillment Efficiency

Analyzes inventory placement, demand patterns, and fulfillment routes to proactively reduce split shipments. Facilitates regular planning sessions between Sales Leadership and RBMs to optimize product staging, rebalance at-risk SKUs, and close operational gaps. Tracks follow-through on all agreed actions (TOs, PO changes, branch rebalancing) to ensure execution and consistency.

Cross-Functional Communication & Alignment

Maintains strong communication and visibility across Sales, Operations, S&OP, Demand Planning, and Procurement. Provides weekly updates on constrained SKUs, allocation status, service risks, and customer impact. Influences internal partners with data-driven recommendations and represents what is best for the business, balancing demand, supply, and operational realities.

All Other Duties as Assigned

REQUIRED SKILLS AND ABILITIES:

· Advanced analytical capability with the ability to translate data into accurate, timely decisions

· Exceptional attention to detail and ability to maintain high data integrity

· Confidence enforcing rules neutrally and escalating issues professionally

· Strong communication and relationship-building across Sales, Ops, and branch teams

· Ability to influence without authority and lead through data rather than hierarchy

· Strong decision-making and prioritization skills in a fast-paced, constrained environment

· High resilience, calm under pressure, and comfortable navigating shortages or volatility

· Systems thinker with the ability to identify upstream/downstream impacts of allocation choices

EDUCATION and/or EXPERIENCE:

· Bachelor’s degree in Supply Chain, Business, Operations Management, or related field preferred

· 3–5 years of experience in supply planning, inventory management, allocation, demand planning, or operations

· Experience in multi-branch distribution, warehouse operations, or logistics strongly preferred

· Proficiency with ERP systems, demand planning tools, and Excel (VLOOKUP, pivot tables, modeling)

· Experience in solar, renewable energy, or a high-SKU, fast-moving distribution environment is a plus

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is:

· Regularly required to sit, talk, use repetitive motion, type, and hear.

· Frequently required to stand, walk, use hands and fingers to handle and feel, and reach with hands and arms.

· Prolonged periods of sitting at a desk and working on a computer.

· Occasionally required to bend, kneel, crouch, climb stairs, and reach overhead.

TRAVEL REQUIREMENTS

· Willing to travel between 5% to 10% of the time.

ADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.