Interview Coordination Specialist

About the Role 

We are building an internal Expert Recruitment & Interview Coordination capability to accelerate interviews with industry experts for research and consulting engagements. This role focuses on identifying, engaging, qualifying, and coordinating subject-matter experts for paid consultations, ensuring timely and high-quality expert inputs for project teams.

The role requires individuals who are comfortable with outbound professional outreach, fast turnaround timelines, and structured execution, while maintaining high standards of professionalism and compliance.

Responsibilities

Expert Identification & Sourcing

Identify relevant industry experts based on detailed project briefs

Source experts using LinkedIn, professional networks, databases, referrals, and desk research

Develop and deliver expert shortlists within tight timelines (often 24–72 hours)

Outreach & Engagement

Conduct structured outreach via LinkedIn, email, and phone

Clearly communicate the consultation opportunity, scope, and compensation

Professionally address expert questions and concerns

Secure expert interest and confirmation for interviews

Screening & Qualification

Conduct preliminary qualification conversations to validate relevance and expertise

Ensure experts meet project requirements, compliance, and conflict-of-interest criteria

Document expert background, experience, and suitability accurately

Interview Coordination

Coordinate availability and scheduling between experts and internal stakeholders

Support smooth execution of interviews and follow-ups

Maintain clear and timely communication with all parties

Tracking & Reporting

Maintain accurate records of outreach, responses, and interview status

Track key metrics such as outreach volume, response rates, and confirmed interviews

Provide regular updates to project and leadership teams

Required Competencies 

Required Experience

1–5+ years of experience in one or more of the following:

Expert recruitment or expert interview coordination

Recruitment, executive search, research sourcing, or sales development

Consulting, market research, or knowledge services environments

Proven experience with outbound professional outreach

Ability to manage multiple priorities under tight deadlines

Key Skills

Strong professional communication and stakeholder management skills

Comfortable engaging with senior industry professionals

High attention to detail and disciplined documentation practices

Ability to quickly understand complex research topics

Results-oriented, execution-focused mindset

Preferred / Nice to Have

Prior experience supporting expert interviews or consultations

Familiarity with compliance, confidentiality, and conflict-of-interest checks

Exposure to fast-paced, project-driven environments

Performance Expectations

Consistent delivery of qualified experts aligned with project needs

Strong interview confirmation and completion rates

Positive feedback on expert relevance and professionalism

High adherence to internal processes and compliance standards

Compensation & Growth

Competitive fixed compensation

Performance-linked incentives based on:

Volume of confirmed interviews

Speed and reliability of delivery

Quality of expert matches

Clear progression paths into senior specialist or team leadership roles

Why This Role

Be part of a core internal capability supporting high-impact projects

Exposure to global industries and senior subject-matter experts

Fast-paced, execution-driven environment with clear ownership

Opportunity to grow with a function that is being scaled

What will make you succeed at Frost & Sullivan?

You need to be-

Wildly curious and entrepreneurial

Committed to customer success

A self-starter invested in your future

A persuasive communicator

Deeply Analytical

Excited about Disruptive Trends

Benefits

A friendly work environment with an ‘open door’ policy

A strong career path with growth opportunities.

Be part of a global team that strives for excellence, and fosters an Olympic spirit

Feed your intellectual curiosity by collaborating across all levels of the company across the globe

Global Recognition - President’s Club & Chairman’s Club Awards

Continuous learning and coaching

Flexible work policy

Attractive Medical and Accident insurance

About Frost & Sullivan

Frost & Sullivan, the Transformational Growth Journey Company, has spent more than 60 years partnering with clients to develop transformational growth strategies by focusing on innovation and growth opportunities driven by disruptive technologies, mega trends, emerging markets and new business models. Today, more than ever before, companies must innovate, not only to survive, but thrive in the future. Our Growth Pipeline Management (GPM) system supports clients by identifying and evaluating new growth opportunities and serves as the foundation for continuous growth. This is your opportunity to be part of a revolutionary global team that truly inspires positive global changes by innovating to zero.  Learn more about Frost & Sullivan at www.frost.com

Frost & Sullivan is committed to a work environment free of all forms of discrimination.  Frost & Sullivan recruits and hires without regard to race, color, religion, gender, marital status, age, disability, national origin, veteran status, or sexual orientation.

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