[Internship] Sample Order Expert Intern (Japanese Speaking)

The Bosch Group is a leading global supplier of technology and services, in the areas of automotive and industrial technology, consumer goods as well as building technology. 

Bosch established its first representative office in Ho Chi Minh City in 1994. Since 2007, Bosch has expanded its footprint in Vietnam where it has branch offices in Hanoi and Da Nang, as well as a Powertrain Solutions plant in the Dong Nai province to manufacture pushbelts for continuously variable transmissions (CVT) in automobiles. In addition, Bosch operates Bosch Global Software Technologies Vietnam (BGSV) as well as an automotive R&D center for mobility solutions in Ho Chi Minh City. As of December 31 2023, Bosch employed approximately 6,300 associates in Vietnam. Bosch has diversified businesses in Vietnam. Today, all four Bosch business sectors, namely Mobility Solutions, Industrial Technology, Consumer Goods, and Energy and Building Technology have operations in the country. Bosch Vietnam is currently active with many business divisions: Mobility Aftermarket, Drive and Control Technology, Power Tools, Building Technology, Two-Wheeler and Powersports and Sales Original Equipment, AquaEasy, Home Appliances and Supply Chain Consulting.

Additional information is available online at: https://www.bosch.com.vn/, https://www.linkedin.com/company/bosch-vietnam and https://www.facebook.com/OfficialBoschVietnam 

Main tasks and responsibilities: (80%)

Work closely with Project Managers to coordination A-D samples from pre-order to invoicing phase:

• Order Placement: Collecting customer’s requirement to create and proceed order to Sample shops worldwide (20%)
• Order Status tracking: Collaborating with Sample Coordinator and Sample shops and Logistics to ensure On-Time Delivery of sample orders to customers; Timely updating of order information when changes (e.g. quantity, delivery date,..) occurs (25%)
• Documentation: Filling out customer documentation (e.g. delivery slip, quotation,..) based on customer’s existing template, relevant to the Sample Order Mangement Process (15%)
• Reporting: Maintaining master sample delivery plan for team on a regular basis and Creating relevant reports according to request from Project managers/ related stakeholders (10%)
• Escalation: Supporting Project managers with relevant information for internal order escalations (e.g. for shipment delay) (5%)
• Invoicing: Supports the Accounting departments  with gathering information regarding sample orders for solving potential conflicts in the  invoicing process ( e.g. get delivery proof, approved quotation from customer) (5%)

 

Other Responsibilities: (20%)

Support Team Leader with administration tasks:

• Creating monthly working hour tracking reports
• Maintaining internal team’s administrative documentations

• 3rd year or 4th year students with Economics background or Japanese language studies major in Economics
• MS Office Skills (Power point, Excel, Word)
• Japanese language skills (upper N3~N2)
• Proactive thinking
• Good communication and coordination skills
• Patient and Willing to learn
• Proactive in tackling problems and raising ideas
• Can work Independently
• Working time: 9AM-6PM (Mon-Fri)

• Be entrusted with your own area of responsibility
• Receive competitive internship allowances
• Join department’s outing activities
• Having 01 paid leave per month
• Lunch allowance, parking allowance

Disclaimer: 

• Bosch does not charge any fees from candidates for interview participation under any circumstances.
• Bosch does not request candidates to download applications or click on any links that require fees or lack credibility.
• Bosch does not collect personal information without permission.
• Candidates are advised to verify the authenticity of recruitment information by visiting Bosch's official career website (https://careers.smartrecruiters.com/BoschGroup/vietnam) or contacting Bosch directly through official communication channels.
• If you encounter any suspicious activity or have doubts about the legitimacy of recruitment communications, please report them immediately to Bosch Vietnam.