International Operations and Humanitarian Representation Coordinator Administrative Assistant

Location: Nairobi, Kenya

Contract: Fixed-term, full time

Duration: 12 months

Starting date: ASAP

Deadline for application: 25.03.2026

Compensation and benefits: MSF practice is to offer the C&B package current in the MSF entity establishing the contract.

I. MSF INTERNATIONAL

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of origins, religion, gender or political affiliation.

MSF International is the legal entity that binds MSF’s 24 sections, 28 associations and other offices together. Registered in Switzerland, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.

II. OBJECTIVE OF THE POSITION

To contribute to the smooth administrative, logistical, and organisational functioning of the IOHRC’s portfolio and the Humanitarian Representation Team (HRT), ensuring efficient support.

III. PLACE IN THE ORGANISATION

The Administrative Assistant reports directly to the International Operations and Humanitarian Representation Coordinator (IOHRC).

IV. KEY RESPONSIBILITIES

1) Administrative Support to the IOHRC

• Ensure the effective administrative coordination and information management of the IOHRC’s portfolio by serving as the primary point of contact, overseeing communications (including email monitoring), managing the IOHRC’s calendar and meeting agendas, and organizing internal communication channels for the IOHRC and HRT to facilitate smooth operational functioning.

2) Logistical and Organisational Coordination for the IOHRC

3) Financial and General Administrative Support

4) Administrative Support for the HRT Information and Knowledge Management (IKM)

• Support the management of the HRT digital workspace (SharePoint, Teams, etc.), contribute to maintaining structured and accessible filing systems, ensure the accuracy and quality of the HRT Engagement Tracker database through review and follow-up, and provide administrative support for the organization of HRT Secretariat and Network meetings, including regular and ad-hoc sessions.