Internal Events & Activations Manager

• Plan and execute 27-30 internal off-sites and activations annually, ranging from small team gatherings to large leadership events

• Research, evaluate, and contract vendors, venues, and activity providers for team-building experiences and event programming

• Negotiate hotel contracts, including room blocks, catering, meeting spaces, and event logistics

• Organize and coordinate transportation and transfers, including airport pickups, group transportation, and travel logistics

• Manage communication and coordination between Admin, Marketing, People Partners, and leadership teams involved in each event

• Oversee event timelines, logistics plans, and execution checklists to ensure smooth delivery

• Manage and optimize budgets for events, activities, travel logistics, and vendor services

• Identify creative team-building activities and experiences aligned with AI Digital’s culture and brand

• Handle unexpected operational issues and last-minute changes during events (travel disruptions, schedule changes, vendor issues, etc.)

• Maintain vendor databases, event documentation, and planning templates for future events